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City of Everett | RFP No. 2023-057 <br />November 2, 2023 <br />IMS Infrastructure Management Services, LP 23 <br />Schedule Approach <br />Our approach to the development and implementation of the project schedule is realistic and <br />we hold ourselves and others accountable to meeting it. We will tailor project-specific <br />mitigation strategies to the most common risks to the schedule, such as weather delays and <br />QC/QA review timeframes. Data collection is impacted by many internal and external factors, <br />including weather and road closures, as well as equipment maintenance and the impact of <br />adjacent projects running concurrently in the project area. IMS is diligent with preventive <br />maintenance to limit equipment issues, includes float in the schedule in case of weather delays, <br />and coordinates with all project stakeholders to optimize field testing and operations. <br /> <br />Cost Control <br />We prepare cost-competitive project budgets to meet our clients’ varying needs and seek to <br />provide added value for no or little additional cost. We enable data-driven decisions about <br />pavement, sidewalk, and right of way (ROW) assets that empower agencies like the City of <br />Everett to get the most out of their budgets and deliver meaningful safety and M&R) results. <br /> <br />C. Provide a timeline and milestone plan for per section 2.5. <br /> <br />This schedule is based on an estimated receipt of NTP by early-January 2024. A final schedule <br />will be provided upon the completion of scope negotiations. The schedule for data collection is <br />variable and dependent upon the receipt of NTP. <br /> <br />IMS Proposed Schedule for Everett, Washington <br />Assumes an NTP is issued, preliminary work commences in December 15, 2023 <br />Task Description Duration <br />Estimate Milestone Completion <br />1 Executed Agreement & NTP N/A December 15, 2023 <br />2 Virtual Project Kickoff Meeting 1 day December 2023 <br />3 GIS Acquisition and Validation 2 weeks January 2024 <br />4 Audit Current Cityworks Model 1-2 weeks January 2024 <br />5 Review Survey Map Iterations and Approval 2 weeks January-February 2024 <br />6 RST LCMS-2 Pavement Survey (Weather <br />Permitting) 6-10 weeks February-April 2024 <br />7 Data Processing and QC/QA for Collected Data 8-12 weeks March – June 2024 <br />8 Deliver Client Data Review Spreadsheet 6-8 weeks April – May 2024 <br />9 Deliver Final Pavement Analysis 2-3 weeks June 2024 <br />10 Final Project Deliverables 4 weeks July 2024 <br />Opt. ROW Assets, Council Meeting, Story Map, etc. 4 months By Late-June 2024 <br />NOTE: Should the City prefer, IMS has availability to conduct field data collection in the spring.