Washington State Dept. of Commerce 1/1/2024

________________________________________________________________________________________________________ Local Government Page 13 of 27 b. The basis for the cost or price. c. Justification for lack of competitive bids if offers are not obtained. 8. A system for contract administration to ensure subcontractor conformance with terms, conditions and specifications of this Grant, and to ensure adequate and timely follow-up of all purchases. D. Grantee and any subgrantees must receive prior approval from COMMERCE for using funds from this Grant to enter into a sole source contract or a contract where only one bid or proposal is received when value of this Grant is expected to exceed $5,000. Prior approval requests shall include a copy of proposed contracts and any related procurement documents and justification for non-competitive procurement, if applicable. 30. REPORTING The Grantee shall submit an annual progress report electronically on a form provided by COMMERCE for the work performed. The electronic report is due to COMMERCE January 15, 2025 (for the performance period January 1, 2024 through December 31, 2024). The Grantee shall maintain documentation and records that support the progress report. 31. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION (PII) The Grantee, and any subgrantee at any tier, must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subgrantee)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1) within the scope of an OVW grant-funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The Grantee's breach procedures, and the procedures of any subgrantee at any tier, must include a requirement to report actual or imminent breach of PII to COMMERCE no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 32. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO THE TRAFFICKING IN PERSONS (INCLUDING REPORTING REQUIREMENTS AND OVW AUTHORITY TO TERMINATE AWARD) The Grantee, and any subgrantee at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of the Grantee, subgrantees, or individuals defined (for purposes of this condition) as "employees" of the Grantee or of any subgrantees. The details of the Grantee’s obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at: https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 33. REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIQUE ENTITY IDENTIFIERS Grantees must have obtained a Unique Entity Identifier from the System for Award Management (SAM), currently at https://www.sam.gov, and provided their Unique Entity Identifier to OCVA. Grantees are not required to maintain an active SAM registration, but must obtain a Unique Entity Identifier. 34. RESTRICTIONS ON “LOBBYING” AND POLICY DEVELOPMENT In general, as a matter of federal law, federal funds may not be used by the Grantee, or any subgrantee at any tier, either directly or indirectly, in support of the enactment, repeal, modification or DocuSign Envelope ID: 283F1275-62BD-41AC-A274-FA615AA9FE0ADocuSign Envelope ID: 7A40DF7F-9E3C-499E-913B-5D2F3F45947E