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<br />________________________________________________________________________________________________________ <br />Local Government Page 6 of 27 <br /> <br />5. AUDIT <br />If the Grantee expends $750,000 or more in federal awards from any and/or all sources in any fiscal <br />year, the Grantee shall procure and pay for a single audit or a program-specific audit for that fiscal <br />year. Upon completion of each audit, the Grantee shall: <br />Submit to COMMERCE the reporting package specified in Uniform Guidance 2 C.F.R. 200, reports <br />required by the program-specific audit guide (if applicable), and a copy of any management letters <br />issued by the auditor. <br />Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. <br />If the Grantee expends less than $750,000 in federal awards from any and/or all sources in any fiscal <br />year, the Grantee shall notify COMMERCE they did not meet the single audit requirement. <br />The Grantee shall send all single audit documentation to the Federal Audit Clearinghouse. <br />6. BILLING PROCEDURES AND PAYMENT <br />COMMERCE will pay Grantee upon acceptance of program activities provided and receipt of properly <br />completed invoices which shall be submitted to the Representative for COMMERCE at least quarterly, <br />but not more than monthly. <br />Invoices shall be submitted to Cheryl Rasch, Program Manager, electronically by email to <br />cheryl.rasch@commerce.wa.gov or via Secure Access Washington to the Commerce Contract <br />Management System (CMS). <br />If required, the attachments to the invoice request in the Commerce Contract Management System <br />shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the <br />progress of the project, and fees. <br />Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after <br />receipt of properly completed invoices. Payment shall be sent to the address designated by the <br />Grantee. <br />COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the <br />Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition <br />of this Grant. <br />No payments in advance or in anticipation of services or supplies to be provided under this Grant <br />shall be made by COMMERCE. <br />Invoices and End of Fiscal Year <br />Invoices are due on the 20th of the month following the provision of services. <br />Final invoices for a state fiscal year may be due sooner than the 20th and COMMERCE will provide <br />notification of the end of fiscal year due date. <br />The Grantee must invoice for all expenses from the beginning of the Grant through June 30, <br />regardless of the Grant start and end date. <br />Duplication of Billed Costs <br />The Grantee shall not bill COMMERCE for services performed under this Grant, and COMMERCE <br />shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any <br />other source, including grants, for that service. <br />Disallowed Costs <br />The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own <br />organization or that of its subgrantees/subcontractors. <br />COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until <br />acceptance by COMMERCE of the final report. <br />DocuSign Envelope ID: 283F1275-62BD-41AC-A274-FA615AA9FE0ADocuSign Envelope ID: 7A40DF7F-9E3C-499E-913B-5D2F3F45947E