2024/01/31 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize the Mayor to Sign Professional Services Agreement for Request for Qualifications #2023-093 Everett Station HVAC Controls Replacement and Maintenance with Hultz BHU Engineers Council Bill # interoffice use Project: Everett Station HVAC Controls Replacement and Maintenance Partner/Supplier: Hultz BHU Engineers Location: Everett Station Preceding action: Fund: 425 Transportation Services Agenda dates requested: January 31, 2024 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Contract Department(s) involved: Procurement and Transit Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: sh Department head Administration Council President Fiscal summary statement: Everett Transit has been awarded a Federal Transit Administration grant in the amount of $1,195,009 with a twenty percent (20%) $298,753 cash match for a total of $1,493,762. PSA Hultz BHU Engineers Design $194,090 Construction $1,299,672 Total Budget $1,493,762 Project summary statement: Qualifications were requested from design firms to design, engineer, permit, and provide construction documents and construction management to replace the existing Alerton DDC systems serving Everett Station to reduce system energy use, increase system reliability, improve occupant health and comfort, and replace equipment with connected wireless thermostats and controls. The design will include a review of current maintenance records and a plan to address any deferred maintenance, repair, and replacement of bathroom exhausts throughout the building, installation of destratification fans in the Great Hall, design of a new stand-alone HVAC system for the server/computer room, and a complete balancing and recommissioning of all systems. Everett Transit will use the construction documents to bid the HVAC control replacement. The Request for Qualifications was released on September 28, 2023. Companies from both the Municipal Research Services Center (MRSC) roster and the Office of Minority and Women's Business Enterprises (OMWBE) directory were directly notified about the opportunity. On October 26, 2023, five responses were received. Staff is requesting an award to Hultz BHU Engineers, who were determined to be the most qualified to complete the design documents. Supplier Name Score out of 100 Points Hultz BHU 96 P2S Engineering 81 BCE Engineers 69 Hargis Consulting Engineering 94 Design West Engineering 53 Recommendation (exact action requested of Council): Award and authorize the Mayor to sign a Professional Services Agreement for Request for Qualifications #2023-093 Everett Station HVAC Controls Replacement and Maintenance with Hultz BHU Engineers in the amount not to exceed $194,090.