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<br />Page 3 of 31 <br />Category 2: Sensitive information <br />Category 2: For official use only / disclosure permissible by law. <br />SECTION 1 - INSTRUCTIONS <br />1.1 PROPOSAL SUBMITTAL <br />The City Clerk’s office must receive the supplier’s proposal, in its entirety, by 2:00 p.m. Pacific Time. <br />Proposals arriving after the deadline will be returned unopened to their senders. All proposals and <br />accompanying documentation will become the property of the City of Everett and may not be returned. <br />Proposal pricing must be submitted on the forms provided in this document. To receive consideration for <br />award, the proposal must be completed and signed by an authorized representative of the Supplier. <br />Submission of a proposal constitutes acceptance of the procedures, evaluation criteria, and other <br />instructions of this Request for Proposal (RFP). <br />No supplier may withdraw its Proposal after the hour set for the opening unless the award is delayed for a <br />period exceeding one hundred and twenty (120) days. <br />1.2 OFFER PERIOD <br />All Proposals submitted must remain open for one hundred and twenty (120) days from the receipt date. <br />The City of Everett reserves the right to extend this period. <br />1.3 REQUEST FOR DUE DATE EXTENSION <br />Suppliers may request an extension of the Proposal Due Date. Supplier must supply any justification and <br />additional information that will facilitate an evaluation and decision by the City of Everett. Any approved <br />extension will be issued in an addendum. <br />1.4 WITHDRAWAL OF PROPOSALS <br />Suppliers may withdraw a Proposal which has been submitted at any time up to the due date and time. <br />To accomplish this, a written request signed by an authorized representative of the supplier must be <br />submitted to the procurement professional named on the Request for Proposal cover sheet. <br />1.5 SINGLE RESPONSE <br />A single response to the RFP may be deemed a failure of competition, and in the best interest of the City of <br />Everett, the RFP may be cancelled. <br />1.6 MULTIPLE PROPOSALS <br />Suppliers interested in submitting more than one Proposal may do so, so long as each Proposal stands <br />alone and independently complies with the instructions, conditions, and specifications of this RFP. <br />1.7 EVALUATION AND AWARD <br />The City of Everett will award the Proposal to the responsive and responsible supplier(s) whose offer best <br />meets the needs of the City or reject any and all Proposals. <br />a. Responsive Supplier – A business entity or individual who has submitted a bid or proposal that <br />fully conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) <br />and all of its requirements, including all form and substance. <br />b. Responsible Supplier – A business entity or individual who has the financial and technical capacity <br />to perform the requirements of the solicitation and subsequent contract.