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24-00203 Page 1 <br />Cost Reimbursement Agreement <br />THIS AGREEMENT is made and entered into by and between The Seattle Police Department <br />(SPD), a department of the City of Seattle, hereinafter referred to as “SPD”, as represented by the <br />Chief of Police; and City of Everett Police Department, 3002 Wetmore, Everett, WA 98201 <br />hereinafter referred to as “Recipient” for purposes of reimbursing expenses incurred by recipient for <br />agreed upon activities. Costs must first be incurred by the recipient and billed to SPD. SPD will <br />reimburse only for eligible actual costs as specified in Section 2. <br />SECTION 1. TERM OF AGREEMENT <br />The term of the Cost Reimbursement Agreement shall be effective January 25, 2024, and shall <br />end on May 31, 2024. <br />SECTION 2. DESCRIPTION OF WORK <br />Under the direction of the Chief of Police, or delegated authorized representative, the Recipient <br />shall be eligible for approved expenses related to the activities described below. All reimbursable <br />expenses shall be as specified herein, based on requests from SPD in advance. <br />Estimated travel and per diem costs for 1 Everett Police Department personnel to attend Direct <br />Action Resource Centers Night Vision Goggle Instructor Course March 4, 2024, through March 8, <br />2024. SPD will pay course registration separately. <br />SECTION 3. REIMBURSEMENT <br />The maximum amount allowed for reimbursement shall not exceed $3,750, during the term of <br />this Agreement. In order to be reimbursed the Recipient will submit to SPD a current W-9 form. <br />Requests for reimbursement shall be submitted to: <br />Seattle Police Department <br />Fiscal Unit <br />spdap@seattle.gov or <br />P.O. Box 34986 <br />Seattle, Washington 98124-4986. <br />All requests for travel reimbursement will include receipts for all claimed travel expenses, with the <br />exception of meals. The Recipient shall submit requests for reimbursement in accordance with <br />the following restrictions: <br />•Lodging expenses shall not exceed the federal lodging rates. <br />•Travel expenses shall be the most economical rate available in Coach. <br />•Meal expenses must be in accordance with the federal per diem rates. <br />•Ground travel expenses, only as necessary. <br />•Parking expenses, only as necessary. <br />•Other: Shipping of training equipment, only as necessary. <br />Recipient agrees to submit a final bill to SPD within thirty (30) calendar days after the end date of <br />this Contract and will label the invoice “FINAL BILL.”