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<br /> <br /> <br /> <br />City Council Agenda Item Cover Sheet <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Project title: Award Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies and Authorize the Mayor <br />to Sign Services Agreements with Al Van Equip NW Inc. and Aalbu Brothers Fabrication <br />Council Bill # interoffice use <br /> <br />Project: Vehicle Upfit and Service Bodies <br />Partner/Supplier: Al Van Equip NW Inc and Aalbu Brothers Fabrication <br /> Location: <br />Preceding action: 12/6/23 Authorize Release of Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies <br />Fund: 501 <br />Agenda dates requested: <br />February 14, 2024 <br /> <br />Briefing <br />Proposed action <br />Consent X <br />Action <br />Ordinance <br />Public hearing <br /> Yes X No <br /> <br />Budget amendment: <br /> Yes X No <br /> <br />PowerPoint presentation: <br /> Yes X No <br /> <br />Attachments: <br />Bid Tabulation and Service <br />Agreements <br /> <br />Department(s) involved: <br />Procurement & Motor <br />Vehicle Division <br /> <br />Contact person: <br />Theresa Bauccio-Teschlog <br /> <br />Phone number: <br />(425) 257-8901 <br /> <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />sh <br />Department head <br /> <br />Administration <br /> <br />Council President <br />Fiscal summary statement: <br />The award amount for the vehicle upfit and service body installation services is <br />approximately $2,000,000 annually, including sales tax. This is split between the two <br />companies proposed for award. The Services Agreement authorizes staff to request <br />equipment to be installed on City-owned vehicles as needed. <br />Project summary statement: <br />Bids were requested from vehicle equipment and fabrication companies to provide <br />equipment to build and install custom service bodies and miscellaneous auxiliary <br />equipment on City-owned vehicles and truck chassis. <br />Annually, the City of Everett purchases several incomplete truck and van chassis, pick-up <br />trucks, and empty but complete cargo vans destined to be made into service vehicles. <br />These vehicles require upfitting into useful vehicles before they can be used for daily <br />operations. <br />The Invitation for Bid was released on December 7, 2023. It was advertised in the <br />Everett Herald. Additionally, nine (9) companies were directly notified about the <br />opportunity. On January 16, 2024, two bids were received. Staff requests an award to <br />both Al Van Equip NW Inc. and Aalbu Brothers Fabrication. <br />Recommendation (exact action requested of Council): <br />Award Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies and Authorize the <br />Mayor to Sign Services Agreements in the form as substantially provided, with Al Van <br />Equip NW Inc. and Aalbu Brothers Fabrication not to exceed $1,000,000 per company <br />per year, including Washington state tax. <br />