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3 <br /> <br />VI. Grant Management Software <br /> A. The City has contracted with a third party, AmpliFund, for online grant management. <br />AmpliFund is the formal portal for primary submission of grant materials to the City. The City <br />agrees to maintain appropriate licensing and software during the Project Period for ongoing use <br />of grant management with AmpliFund. <br /> B. Grantee agrees to maintain an active user registration for the subrecipient award <br />portal and take all other actions necessary for Grantee to implement this Contract and the <br />Project with AmpliFund. If Grantee does not comply with this for any reason, the City may <br />refuse to pay Pay Requests until Grantee is in full compliance. All items for reimbursement, <br />including but not limited to Expense Reporting and Pay Requests with supporting backup <br />documentation, must be submitted through AmpliFund. Grantee is responsible for identifying a <br />Grant Manager, responsible for submitting Pay Requests on behalf of the organization, and <br />responsible to add additional users as needed. <br /> C. The City cannot access Grantee accounts in AmpliFund and is not responsible for <br />Grantee user portal roles and/or registration. If Grantee encounters problems using <br />AmpliFund, Grantee must refer all questions to AmpliFund. The City will not provide service <br />support for Grantee’s AmpliFund use; that is the sole responsibility of Grantee. <br />VII. Public Records Act <br />Grantee acknowledges that the City is subject to the Public Records Act, chapter 42.56 <br />RCW (the “Act”). All records owned, used or retained by the City are public records subject to <br />disclosure unless exempt under the Act, whether or not such records are in the p ossession or <br />control of the City or Grantee. Records subject to the Act may include without limitation all <br />information or other records submitted into AmpliFund by Grantee. Grantee shall cooperate <br />with the City so that the City may comply with all of its obligations under the Act. Within ten <br />(10) days after receipt of notice from the City, Grantee shall deliver to the City copies of (or <br />access to) all records relating to this Contract or relating to the Project that the City determines <br />qualify as the City’s public records under the Act. <br />VIII. Reports, Payment and Disbursements <br />A. Grantee shall fill out and submit to the City, in AmpliFund, requests for <br />reimbursement for the period in which expenses are incurred. <br /> B. Disbursements by the City from this Contract shall be on a reimbursement basis <br />covering actual expenditures by Grantee or obligations of Grantee currently due and owing, but <br />not paid. Disbursements shall be limited to allowable costs and shall be made only upon the <br />occurrence of all the following, in addition to compliance with all other conditions contained in <br />this Contract: <br /> (1) Receipt by the City of a reimbursement request in AmpliFund through Pay <br />Requests and supplemental Expense Reports that are supported by copies of vouchers, <br />invoices, salary and wage summaries, or other acceptable documentation; and <br /> (2) A determination by the City that Grantee is in compliance with all Contract <br />provisions.