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B.Minimum Match: The CONTRACTOR is required to provide a minimum match of <br />funds for the Project as identified in Section 1, indicated as Contractor’s Funds. <br />Section 7 <br />Reimbursement and Payment <br />A. Payment will be made by WSDOT on a reimbursable basis for actual costs and <br />expenditures incurred while performing eligible direct and related indirect Project <br />work during the life of the Project. Payment is subject to the submission to and <br />approval by WSDOT of properly prepared invoices that substantiate the costs and <br />expenses submitted by the CONTRACTOR for reimbursement. Failure to send in <br />progress reports and financial information as required in Section 9 –Reports may <br />delay payment. The CONTRACTOR shall submit an invoice detailing and <br />supporting the costs incurred. Such invoices may be submitted no more than once <br />per month and no less than once per year, during the course of this AGREEMENT. <br />If approved by WSDOT, properly prepared invoices shall be paid by WSDOT within <br />thirty (30) days of receipt of the invoice. <br />B. The CONTRACTOR shall submit an invoice for completed work in the same state <br />fiscal year in which it was incurred. Pursuant to RCW 43.88.020(12) “fiscal year” <br />is defined as the year beginning July 1st and ending the following June 30th. <br />Reimbursement requests must be received no later than July 15 of the following <br />state fiscal year. If the CONTRACTOR is unable to provide an invoice by this date, <br />the CONTRACTOR shall provide an estimate of the charges to be billed so <br />WSDOT may accrue the expenditures in the proper fiscal year. Any payment <br />request received after the timeframe prescribed above will not be eligible for <br />reimbursement. <br />Section 8 <br />Assignments and Subcontracts <br />A. The CONTRACTOR shall submit to WSDOT a copy of any contract, amendment, <br />or change order thereto pertaining to this Project for review and documentation. <br />This includes any completed Project facilities and/or infrastructure under this <br />AGREEMENT, or other actions obligating the CONTRACTOR in any manner with <br />any third party with respect to its rights and responsibilities under this <br />AGREEMENT, including any leasing and/or lending the Project or any part thereof <br />to be used by anyone, not under the CONTRACTOR’s direct supervision. <br />B. The CONTRACTOR agrees to include all applicable sections of the AGREEMENT <br />such as Section 5, Sections 8 through 20, and Section 27, of this AGREEMENT <br />in each subcontract and in all contracts, it enters into for the employment of any <br />individual, procurement of any materials, or the performance of any work to be <br />accomplished under this AGREEMENT. <br />City of Everett <br />PTD0947 <br />Page 3 of 14