2024/03/27 Council Agenda Packet

1 Everett eOM and AM_Main Pgm Support SOW City of Everett Contract No. XXXXXXXX WFP eOM and AM/Maintenance Program Support Scope of Services City of Everett – WFP eOM and AM/Maintenance Program Support Project Understanding The City of Everett (City) maintains and operates a Water Filtration Plant (WFP) and a Water Pollution Control Facility (WPCF). In 2016 an electronic Operations and Maintenance (eOM) SharePoint site was created for the WPCF. In the proceeding years, the WPCF plant staff have actively maintained and frequently use the WPCF SharePoint site. The WFP does not have an equivalent eOM SharePoint site; O&M documentation is maintained in traditional digital file folders. The City has asked Brown and Caldwell (BC) to assist in the creation and development of the WFP eOM SharePoint site so both facilities have similar O&M documentation accessibility, management, and training capability. In 2021, BC reviewed the WFP’s existing O&M documentation and standard operating procedures (SOPs) to identify gaps in the existing O&M information and develop recommendations for O&M improvements and updates. In addition, this work included reviewing Washington State Department of Health (DOH) guidelines for O&M manuals (DOH Publication 331-647) to identify regulatory deficiencies in the current O&M documentation. BC focused this effort on reviewing operations O&M information and did not review water quality, laboratory, or maintenance SOPs. Following the review of the existing O&M information, BC developed recommended updates related to missing SOPs, creating consistency across new and existing technical information, updating the format and presentation of the O&M information, and changes needed to meet current DOH recommendations for water treatment plant SOPs. During the development of the WFP eOM SharePoint site, BC will be incorporating O&M documentation into the site. As the documentation is reviewed, it will present the opportunity to update the 2021 Gap Assessment. BC will identify remaining gaps and determine level of effort and necessary actions to address them. Finally, the City identified the need to evaluate how data collection is used to inform asset management and maintenance decision making. BC will conduct a review of the current approach coupled with visioning for the desired future approach to data-informed asset management and maintenance decision making. Based these two points, BC will develop a gap assessment and proposed roadmap that aligns with best practices and outlines actions and timing to arrive at the desired future state. Scope of Work Summary and Work Breakdown Structure The scope of work for the Project includes 4 Phases and 9 Tasks, which are identified in the following table. WFP eOM and AM/Maintenance Program Support Phases and Tasks Phase No. Phase Name Task No. Task Name Phase 100 Project Management - - Phase 200 WFP eOM SharePoint Task 201 Review Existing WPCF eOM Structure Task 202 Configure WFP eOM Platform