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<br /> City Council Agenda Item Cover Sheet <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Project title: 2024 Professional Services Agreement with Brown and Caldwell for development of the WFP eOM SharePoint site <br />and a gap analysis of current data-informed asset management and maintenance decision-making. <br /> <br />Council Bill # <br /> <br />Project: WFP eOM and AM/Maintenance Program Support <br />Partner/Supplier: Brown and Caldwell <br /> Location: Water Filtration Plant <br />Preceding action: N/A <br />Fund: 401 – Water & Sewer Utility Fund <br />Agenda dates requested: <br /> <br />Briefing <br />Proposed action <br />Consent 03/27/24 <br />Action <br />Ordinance <br />Public hearing <br /> Yes x No <br /> <br />Budget amendment: <br /> Yes x No <br /> <br />PowerPoint presentation: <br /> Yes x No <br /> <br />Attachments: <br />PSA <br /> <br /> <br />Department(s) involved: <br />Public Works <br /> <br />Contact person: <br />Jeff Marrs <br /> <br />Phone number: <br />(425) 257-8967 <br /> <br />Email: <br />jmarrs@everettwa.gov <br />Initialed by: <br />RLS <br />Department head <br /> <br />Administration <br /> <br />Council President <br />Fiscal summary statement: <br />The City of Everett seeks a Professional Services Agreement with Brown and Caldwell <br />with a total compensation amount not to exceed $230,774.76. Source of funds for this <br />PSA will be 401 – Water & Sewer Utility Fund. <br /> <br /> <br />Project summary statement: <br />In 2016 an electronic Operations and Maintenance (eOM) SharePoint site was <br />developed for WPCF which has adequately been maintained and is frequently used by <br />plant staff. In 2021 Brown and Caldwell (B&C) identified gaps in existing WFP O&M <br />information and developed recommendations for improvement and updates. <br />From those recommendations, the City would like B&C to assist in developing an eOM <br />SharePoint site for the WFP so both facilities have similar O&M documentation <br />accessibility, management and training capabilities. In addition, the City would like B&C <br />to evaluate how data collection is used to inform asset management and maintenance <br />decision making, providing recommendations for obtaining future goals. <br />The 2024 Professional Services Agreement will be a 2-year contract initiated in 2024 <br />through December 31, 2025, with a total contract amount of $230,774.76. <br /> <br />Recommendation (exact action requested of Council): <br />Authorize the Mayor to sign the 2024 Professional Services Agreement with Brown and <br />Caldwell for development of the WFP eOM SharePoint site and a gap analysis of current <br />data-informed asset management and maintenance decision-making. <br />