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Evergreen Arboretum & Gardens 4/2/2024
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Evergreen Arboretum & Gardens 4/2/2024
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Last modified
4/3/2024 10:10:02 AM
Creation date
4/3/2024 10:09:39 AM
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Contracts
Contractor's Name
Evergreen Arboretum & Gardens
Approval Date
4/2/2024
Council Approval Date
3/29/2023
End Date
2/28/2025
Department
Community Development
Department Project Manager
Kembra Landry
Subject / Project Title
COVID Relief Grant for Evergreen Arboretum & Gardens
Tracking Number
0004279
Total Compensation
$50,000.00
Contract Type
Agreement
Contract Subtype
Grant Agreement (City as Grantor)
Retention Period
6 Years Then Destroy
Imported from EPIC
No
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3 <br /> <br />including but not limited to Expense Reporting and Pay Requests with supporting backup <br />documentation, must be submitted through AmpliFund. The Grantee is responsible for <br />identifying a Grant Manager, responsible for submitting Pay Requests on behalf of the <br />organization, and responsible to add additional users as needed. <br /> C. The City cannot access Grantee accounts in AmpliFund and is not responsible for <br />Grantee user portal roles and/or registration. If Grantee encounters problems using <br />AmpliFund, Grantee must refer all questions to AmpliFund. The City will not provide service <br />support for Grantee’s AmpliFund use; that is the sole responsibility of Grantee. <br />VII. Public Records Act <br />Grantee acknowledges that the City is subject to the Public Records Act, chapter 42.56 <br />RCW (the “Act”). All records owned, used or retained by the City are public records subject to <br />disclosure unless exempt under the Act, whether or not such records are in the possession or <br />control of the City or Grantee. Records subject to the Act may include without limitation all <br />information or other records submitted into AmpliFund by Grantee. Grantee shall cooperate <br />with the City so that the City may comply with all of its obligations under the Act. Within ten <br />(10) days after receipt of notice from the City, Grantee shall deliver to the City copies of (or <br />access to) all records relating to this Contract or relating to the Project that the City determines <br />qualify as the City’s public records under the Act. <br />VIII. Reports, Payment and Disbursements <br />A. Grantee shall fill out and submit to the City, in AmpliFund, requests for <br />reimbursement for the period in which expenses are incurred. <br /> B. Disbursements by the City from this Contract shall be on a reimbursement basis <br />covering actual expenditures by the Grantee or obligations of the Grantee currently due and <br />owing, but not paid. Disbursements shall be limited to allowable costs and shall be made only <br />upon the occurrence of all the following, in addition to compliance with all other conditions <br />contained in this Contract: <br /> (1) Receipt by the City of a reimbursement request in AmpliFund through Pay <br />Requests and supplemental Expense Reports that are supported by copies of vouchers, <br />invoices, salary and wage summaries, or other acceptable documentation; and <br /> (2) A determination by the City that the Grantee is in compliance with all Contract <br />provisions. <br /> C. The City will not process claims for reimbursement until all supporting <br />documentation is provided in the correct and proper format. The City reserves the right to <br />deny or withhold payments pending timely delivery of documents as may be required under <br />this Contract. <br />IX. Documents and Records <br /> A. All plans, reports, maps and any other document published or otherwise completed <br />as a part of this Contract shall be made available to the City for inspection upon request by the <br />City.
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