2024/04/03 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: An Ordinance closing a special improvement project entitled “Everett Mall Way – 4th Ave to East Mall Drive Intersection Safety” Fund 303, Program 106, as established by Ordinance No. 3835-21. Council Bill # CB 2403-89 Consideration: Closing Ordinance Project: Everett Mall Way – 4th Ave to East Mall Drive Intersection Safety Partner/Supplier: Washington State Department of Transportation Location: Everett Mall Way Preceding action: Rejection of Bid 5/2/2018 Fund: 303 – Public Works Improvements Agenda dates requested: Briefing 1st Reading 03/27/24 2nd Reading 04/03/24 Consent Action 04/10/24 Ordinance X Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Proposed Ordinance Department(s) involved: Public Works, Admin Contact person: Tom Hood Phone number: (425) 257-8809 Email: thood@everettwa.gov Initialed by: RLS Department head Administration Council President Fiscal summary statement: This project incurred costs of $130,014 and a balance transfer to Fund 119 – Street Improvements Fund in the amount of $453,220 for total costs of $583,234. Project summary statement: The Public Works department applied for a 2014 federal grant to design and construct traffic improvements on Everett Mall Way from 4th Ave to East Mall Drive. New electrical and fiber optic conduits were installed, along with upgrades to associated ADA ramps. Bids opened in Spring of 2018, with low interest from the contracting community. The City received one bid, which was 45% ($780,000) above Engineer’s Estimate. A competitive bid result was not achieved, and the Washington State Department of Transportation (WSDOT) concurred with the City’s recommendation to reject the sole bid. Subsequent to council’s rejection of the sole bid, the department conducted an in- depth Value Engineering (VE) analysis, and an exhaustive review of the project scope. In consultation with WSDOT, it was concluded that the project scope could not be narrowed sufficiently to meet the available funding and the intent of the grant award, while maintaining constructability. The City plans to rescope and pursue external funding in the near future. Recommendation (exact action requested of Council): An Ordinance closing a Special Improvement Project entitled “Everett Mall Way – 4th Ave to East Mall Drive Intersection Safety” Fund 303, Program 106, as established by Ordinance No. 3835-21.