Analytical Resources Inc. 4/17/2024

Analytical Services QuotationChris Merwede City of Everett General Services Bid 2024 Effective: Expires: Printed: 2/29/2024 16-Nov-2023 31-Dec-2024 Samples will be discarded 90 days after submission of a final report unless other instructions are received. Terms and Conditions Sample Receiving Hours: Samples are routinely accepted from 07:30 to 18:00 (Pacific Time) Monday through Friday and 08:00 to 12:00 on Saturday at ARI’s facility located at 4611 S. 134th Place, Suite 100, Tukwila, WA 98168. When samples must be delivered at other times, or a Sunday, or holiday, the Client must pre-arrange the delivery at least 24 hours in advance. With prior arrangement, samples may be placed in a secure locker at ARI’s facility anytime 24 hours per day 7 days a week. Such samples will be officially received the next business day. Samples accepted at the premises after 3:00 p.m. on any day will be logged into the ARI LIMS data system on that day, but the turnaround time may be calculated starting the following morning at 7:30 A.M. To provide a supportive work environment for its employees, ARI reserves the right to refuse samples with short holding times or expedited turnaround times that would require staff to work on scheduled holidays. Scheduled holidays include; New Year’s Day, Memorial Day, July 4t, Thanksgiving Day and Christmas Day. Adherence to holding times may not be guaranteed for samples delivered within these specified holiday periods. Safety: ARI will not accept any sample which in its judgment, may pose an increased health, safety or environmental risk during routine processing for which ARI is not equipped to handle. Radioactive samples (>250 uR/hr) are not accepted. It is a client’s responsibility to notify ARI when their samples pose or are suspected to pose a health or safety risk. ARI operates an extensive disposal program to ensure that all laboratory wastes, including samples, are disposed of safely in accordance with federal, state and local regulations. In effort to minimize waste, this program requires that samples be submitted only in the amounts specified by ARI. Samples arriving with volumes in excess may be subject to an additional charge for sample disposal. Clients may consult an ARI Project Manager for guidance on appropriate sample collection volumes. Acceptable Samples: Samples are considered acceptable when meeting the following requirements. ARI will attempt to resolve acceptability issues with clients when samples arrive at the lab. When specific acceptability issues cannot be resolved, samples will be returned to ARI’s client. Analysis of non-conforming samples will be documented in ARI’s final analytical report. 1. Timelines: Holding Time is the maximum amount of time that may elapse between sample collection and sample preparation or analysis. Holding times are prescribed by regulatory agencies and documented in published analytical methods or Quality Assurance documents. Adherence to method specified holding times is required. ARI will make every attempt to meet holding times specified in the applicable methodology or a contractual agreement. ARI’s client is responsible for delivering samples to the laboratory with sufficient time to complete the analysis within the prescribed holding time. Samples may not be accepted when holding times have been exceeded or will be exceeded before analysis can take place unless the client authorizes analysis. When this happens, ARI will contact the Client to determine how to proceed with the analysis. ARI reserves the right to assess rush surcharges for samples received with less than 72 hours remaining in the holding time from collection. These charges may also be applied if analytical requirements for already delivered samples are not received until there is less than 72 hours left in the holding time. 2. Sample Containers: Sample must be submitted in an appropriate sample container with sufficient sample volume to perform all requested analyses. When ARI receives a sample with insufficient sample volume, the client will be contacted to determine how to process the sample. Inappropriate sample container material may affect analytical results; therefore, samples must be submitted only in approved sample containers. If insufficient sample volume is received by the laboratory to achieve published reporting limits for a specified analysis, the project manager (PM) will inform the Client and discuss options for reporting elevated limits or re-sampling. 3.Preservation: Chemical or thermal preservation for samples may be required to halt or reduce natural degradation. All samples requiring preservation must be pre-preserved prior to arriving at ARI. ARI will provide sample containers with appropriate preservative upon request. Samples requiring thermal preservation must be received at a temperature between ≥0.0 and ≤6.0 °C. Samples received on ice where insufficient time has elapsed between sample collection and sample receipt, are acceptable if the cooling process has begun. ARI’s client will be notified when samples are received outside of acceptable temperature range or without proper chemical preservation. ARI staff will attempt to preserve improperly preserved samples upon arrival but when such preservation is not possible, the samples may be refused unless the client authorizes analysis. Water samples for volatile organic analysis (VOA) and ferrous iron (Fe+2) are exceptions. Due to the nature of these analytes and method requirements, the preservation is checked after the samples are analyzed. When aqueous VOA or Fe+2 samples do not meet preservation requirement it will be explained in the project narrative. Non-compliant samples analyzed under these conditions will be billed to the client. 4.Documentation: Proper, full, and complete documentation must accompany each sample. At a minimum, this will include a Chain of Custody or similar document that includes: a. Sample identification(s) that match the container label(s) b. The date and time of sample collection c. Identification of the sample collector d. The client’s identity e. The type of sample f. The analyses requested g. The type of preservation (when required) h. The turnaround time requested i. Special instructions for sample handling or analysis j. Name and signature of relinquishing party and date/time samples were relinquished to ARI. k. Name and signature of ARI staff receiving the sample including the date and time of receipt at ARI. Additional documentation may be required including but not limited to: lists of project specific instructions (reporting limits, control limits, deliverable requirements etc.), USDA Regulated Soils or Tissue Import permit documents, etc. All documentation must be legible and produced using indelible ink on durable (water-resistant) labels or paper. If the laboratory cannot decipher the identity of a sample, it may be rejected and the client notified. ARI will attempt to contact the client to obtain any missing information. If the client cannot be immediately contacted, and hold times are not an issue, the sample(s) will be appropriately stored and will not be logged in until the information is acquired. However, if a delay in sample log-in could result in missed hold times for any of the requested analyses, ARI may proceed with log-in and analysis based on the information provided. In these cases, requested turnaround times may be exceeded and ARI is not liable for errors resulting from not having sufficient information to meet the client’s expectations. The client will be liable for all analyses conducted to meet holding time requirements. Changes to requested analyses received after samples have been accepted by ARI must be submitted by written request to ARI’s Project manager. E-mail and/or fax requests are acceptable. Clients are responsible for cost incurred by ARI prior to receiving a request to modify requested analyses. ARI will accept a sample or group of samples by signing the accompanying Chain-of-Custody record(s). Prior to ARI's acceptance of any sample, the entire risk of loss of or damage to such sample shall remain with the client. In no event, will ARI have any responsibility or liability for the action or inaction of any carrier handling shipment or delivery of samples to ARI. Hazardous Waste: ARI reserves the right to charge a disposal fee not to exceed $10.00 per sample. ARI also reserves the right to return any sample to the Client. Client agrees to accept the return of such samples to its facilities and bear the costs for preparation and transport of the hazardous samples. All samples containing PCB concentrations greater than 50 ppm will incur a disposal fee of $50.00 per sample due to transportation and disposal costs. Page 19 of 22