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<br /> 1 <br />Everett eOM and AM_Main Pgm Support SOW <br />City of Everett Contract No. XXXXXXXX <br />WFP eOM and AM/Maintenance Program Support Scope of Services <br />City of Everett – WFP eOM and AM/Maintenance Program Support <br />Project Understanding <br />The City of Everett (City) maintains and operates a Water Filtration Plant (WFP) and a Water Pollution <br />Control Facility (WPCF). In 2016 an electronic Operations and Maintenance (eOM) SharePoint site <br />was created for the WPCF. In the proceeding years, the WPCF plant staff have actively maintained <br />and frequently use the WPCF SharePoint site. The WFP does not have an equivalent eOM SharePoint <br />site; O&M documentation is maintained in traditional digital file folders. The City has asked Brown <br />and Caldwell (BC) to assist in the creation and development of the WFP eOM SharePoint site so both <br />facilities have similar O&M documentation accessibility, management, and training capability. <br />In 2021, BC reviewed the WFP’s existing O&M documentation and standard operating procedures <br />(SOPs) to identify gaps in the existing O&M information and develop recommendations for O&M <br />improvements and updates. In addition, this work included reviewing Washington State Department <br />of Health (DOH) guidelines for O&M manuals (DOH Publication 331-647) to identify regulatory <br />deficiencies in the current O&M documentation. BC focused this effort on reviewing operations O&M <br />information and did not review water quality, laboratory, or maintenance SOPs. Following the review <br />of the existing O&M information, BC developed recommended updates related to missing SOPs, <br />creating consistency across new and existing technical information, updating the format and <br />presentation of the O&M information, and changes needed to meet current DOH recommendations <br />for water treatment plant SOPs. During the development of the WFP eOM SharePoint site, BC will be <br />incorporating O&M documentation into the site. As the documentation is reviewed, it will present the <br />opportunity to update the 2021 Gap Assessment. BC will identify remaining gaps and determine <br />level of effort and necessary actions to address them. <br />Finally, the City identified the need to evaluate how data collection is used to inform asset <br />management and maintenance decision making. BC will conduct a review of the current approach <br />coupled with visioning for the desired future approach to data-informed asset management and <br />maintenance decision making. Based these two points, BC will develop a gap assessment and <br />proposed roadmap that aligns with best practices and outlines actions and timing to arrive at the <br />desired future state. <br />Scope of Work Summary and Work Breakdown Structure <br />The scope of work for the Project includes 4 Phases and 9 Tasks, which are identified in the <br />following table. <br /> <br /> <br />WFP eOM and AM/Maintenance Program Support Phases and Tasks <br />Phase No. Phase Name Task No. Task Name <br />Phase 100 Project Management - - <br />Phase 200 WFP eOM SharePoint <br />Task 201 Review Existing WPCF eOM Structure <br />Task 202 Configure WFP eOM Platform