2024/04/24 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize Approximately $1,600,000.00 with MillerKnoll, Inc and Approved Subcontractors such as Catalyst Workplace Activation using Washington State Department of Enterprise Services Contract #21422/COE #2023-115 for Office Furniture. Council Bill # interoffice use Project: Purchase of Office Furniture for the Everett Municipal Building Tenant Improvement Project Partner/Supplier : MillerKnoll, Inc. and approved subcontractors such as Catalyst Workplace Activation Location: Everett Municipal Building Preceding action: Fund: 342, Program 42 (CIP-1) Agenda dates requested: Briefing Proposed action Consent 4/24/24 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Contract #21422 Department(s) involved: Procurement and Facilities Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: sh Department head Administration Council President Fiscal summary statement: On March 6, 2024, City Council approved an amendment to Funding Ordinance 4008-24 to fund the full Everett Municipal Building – Public Works Tenant Improvement Project in the amount of $36,000,000. The anticipated spend amount for office furniture for this project is $1,600,000, including tax. Project summary statement: This furniture purchase will furnish the finished spaces created during the Everett Municipal Building Tenant Improvement Project. The State of Utah, in conjunction with NASPO ValuePoint, released RFP #CT22-79 for Office Furniture and Related Services on March 16, 2022. The solicitation was publicly advertised on the Utah Public Procurement Place website from March 16, 2022, to April 27, 2022. A total of 18 vendor responses were received and evaluated. The Sourcing Team conducted individual evaluations from May 12, 2022, through June 1, 2022. All proposals were evaluated in accordance with Part 7 of the Utah Procurement Code by an Evaluation Committee consisting of a minimum of three evaluators. A total of ten vendors were awarded across six categories, as detailed in the Award Justification Statement available on the NASPO website. Contract Master Agreement #MA3967 between MillerKnoll, Inc. and the State of Utah was signed on November 22, 2022, as a result of this process. Effective January 24, 2023, The State of Washington Department of Enterprise Services signed into agreement with MillerKnoll, Inc., Participating Addendum #21422 to Master Agreement #MA3967. This participating addendum allows for political subdivisions in the state of Washington, including cities, to use the State of Utah #MA3967 contract. The City has an Interlocal Agreement with the Washington State Department of Enterprise Services that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. On August 18, 2023, City of Everett Procurement confirmed that the WA DES #21422/NASPO #MA3967 contract met all standards for the City of Everett to use for the purchase of office furniture and created COE #2023-115 for tracking the use of this contract. Recommendation (exact action requested of Council): Award and authorize approximately $1,600,000 with MillerKnoll Inc and approved subcontractors such as Catalyst Workplace Activation using Washington State Department of Enterprise Services Contract #21422/COE #2023-115 for office furniture.