Laserfiche WebLink
24-01143 Page 1 <br /> <br /> <br />Cost Reimbursement Agreement <br /> <br /> <br /> <br /> <br />THIS AGREEMENT is made and entered into by and between The Seattle Police Department <br />(SPD), a department of the City of Seattle, hereinafter referred to as “SPD”, as represented by <br />the Chief of Police; and City of Everett Police Department, 3002 Wetmore, Everett, WA 98201 <br />hereinafter referred to as “Recipient” for purposes of reimbursing expenses incurred by recipient <br />for agreed upon activities. Costs must first be incurred by the recipient and billed to SPD. SPD <br />will reimburse only for eligible actual costs as specified in Section 2. <br /> <br />SECTION 1. TERM OF AGREEMENT <br />The term of the Cost Reimbursement Agreement shall be effective April 15, 2024, and shall <br />end on September 30, 2024. <br /> <br />SECTION 2. DESCRIPTION OF WORK <br />Under the direction of the Chief of Police, or delegated authorized representative, the <br />Recipient shall be eligible for approved expenses related to the activities described below. All <br />reimbursable expenses shall be as specified herein, based on requests from SPD in advance. <br /> <br />Estimated travel and per diem costs for 1 Everett Police Department personnel to attend <br />Manual, Mechanical, Ballistic, Thermal, and Hydraulic Breacher Certification Course July 15, <br />2024, through July 19, 2024, in Eugene, Oregon. SPD will pay course registration separately. <br /> <br />SECTION 3. REIMBURSEMENT <br />The maximum amount allowed for reimbursement shall not exceed $3,750, during the term of <br />this Agreement. In order to be reimbursed the Recipient will submit to SPD a current W-9 <br />form. Requests for reimbursement shall be submitted to: <br /> <br />Seattle Police Department <br />Fiscal Unit <br />spdap@seattle.gov or <br />P.O. Box 34986 <br />Seattle, Washington 98124-4986. <br /> <br />All requests for travel reimbursement will include receipts for all claimed travel expenses, with <br />the exception of meals. The Recipient shall submit requests for reimbursement in accordance <br />with the following restrictions: <br />• Lodging expenses shall not exceed the federal lodging rates. <br />• Travel expenses shall be the most economical rate available in Coach. <br />• Meal expenses must be in accordance with the federal per diem rates at the training <br />host city. <br />• Ground travel expenses, only as necessary. <br />• Parking expenses, only as necessary. <br />• Other: Shipping of training equipment, only as necessary. <br /> <br />Recipient agrees to submit a final bill to SPD within thirty (30) calendar days after the end date <br />of this Contract and will label the invoice “FINAL BILL.”