2024/05/15 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award Invitation for Bid #2022-024 Biosolids Loading, Hauling & Land Application to Elysian Fields LLC Council Bill # interoffice use Consideration: Award Invitation for Bid #2024-024 Project: 2024 Biosolids Haul and Land Application Partner/Supplier: Elysian Fields LLC Location: Everett Water Pollution Control Facility Preceding action: 2/28/2024 Authorizing Release of Invitation for Bid for the Biosolids Haul and Land Application Project. Fund: 401 Utilities Agenda dates requested: May 15, 2024 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Bid Tabulation Department(s) involved: Procurement & Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: sh Department head Administration Council President Fiscal summary statement: The biosolids project will be paid from Fund 401-5-200-112-643-480. The job cost number for this project is PW3835-2. Staff estimates that between 6,000 and 8,000 wet tons of biosolids will be loaded from the Water Pollution Control Facility (WPCF), hauled, and applied to approved Washington State Department of Ecology land application sites. Elysian Fields LLC can accept 8,000 wet tons from the WPCF. The estimated cost for 6,000 wet tons is $291,075.06 to $402,773.24 for 8,000 wet tons. Project summary statement: The City’s Water Pollution Control Facility removes approximately 2,000 dry tons, which equates to approximately 7,150 wet tons of biosolids annually. The solicitation stated that the estimated amount was between 6,000 to 8,000 wet tons. Bid amounts are based on 8,000 wet tons. However, companies were also asked for the maximum number of wet tons they could accept. Elysian Fields can accept up to 8,000 wet tons. The biosolids are used for agricultural applications. The award of IFB 2024-024 will allow Elysian Fields LLC. to apply Department of Ecology-regulated biosolids at facilities that have been permitted to receive biosolids as a soil amendment. Invitation for Bid #2024-024 was released on March 6, 2024, and three bids were received on April 23, 2024. The solicitation was sent to five suppliers, posted on the City website, and advertised in the Everett Herald. Responses were received, as shown in the attached bid tabulation. Recommendation (exact action requested of Council): Award Invitation for Bid #2024-024 Biosolids Loading, Hauling & Land Application to Elysian Fields for a not to exceed the amount of $402,773.24, which is not subject to Washington state sales tax.