2024/05/22 Council Agenda Packet

Project title: Award and Authorize Approximately $535,433.49 to be Spent with Cummins, Inc. from Sourcewell Contract #092222-CMM/COE #2023-035. Council Bill # interoffice use Project: Purchase of Cummins Generators for Reservoir 3 and Port Gardner Storage Facility Projects Partner/Supplier : Cummins, Inc. Location: Reservoir 3 and Port Gardner Storage Facility Preceding action: March 27, 2024: Funding Ordinance 4013-24 August 18, 2021: Funding Ordinance 3816-21 Fund: UP3739-30-312-650 and UP3525-13-650 Agenda dates requested: Briefing Proposed action Consent 05/22/24 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Generators quotes Department(s) involved: Procurement and Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: sh Department head Administration Council President Fiscal summary statement: On March 27, 2024, the City Council approved an amendment to Funding Ordinance 4013-24 to fund the full Reservoir 3 Replacement Project. The award portion of this request for the Reservoir 3 Replacement Project is $70,171.15. On August 18, 2021, the City Council approved an amendment to Funding Ordinance 3816-21 to fund the Port Gardner Storage Facility Project. The award portion of this request for the Port Gardner Storage Facility Project is $465,262.34. The requested award amount for these generators is $535,433.49, including tax. Project summary statement: To ensure continuous safe operation of facilities during a power outage, the Reservoir 3 Replacement Project includes a new 100kW generator and associated equipment and the Port Gardner Storage Facility Project includes a new 1000kW generator and associated equipment. The primary reason for generators at these sites is to ensure earthquake safety. The price includes all generator components provided by Cummins (see quote). This will be purchased through the Sourcewell cooperative contract for Cummins equipment (#092222- CMM/COE #2023-035). The city is ordering directly due to long lead times for generators. Sourcewell, a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21), released RFP #092222 for Electrical Energy Power Generation Equipment with Related Parts, Supplies, and Services on August 4, 2022. The solicitation was publicly advertised in multiple publications from August 4, 2022, to September 22, 2022. Responses were received by ten vendors and submitted through the Sourcewell Procurement Portal. Each Proposer’s response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule. A total of 5 vendors were awarded as a result of this process. Participation in Sourcewell contracts is open to municipal governmental entities in the United States and Canada, among other entities. On February 17, 2023, the City of Everett Procurement confirmed that the Sourcewell #092222-CMM contract met all standards for the City of Everett to use for the purchase of generators and created COE #2023-035 for tracking the use of this contract. Recommendation (exact action requested of Council): Award and Authorize Approximately $535,433.49 to be spent with Cummins, Inc. from Sourcewell Contract #092222-CMM/COE #2023-035 for generators for Reservoir 3 and Port Gardner Storage Facility Projects. City Council Agenda Item Cover Sheet