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700-003: Client Coordination and Reporting, during Construction <br />The Consultant will direct and supervise internal staff team members and their activities for the duration of <br />the construction project. The Consultant will monitor and track scope activities, budget expenditures, and <br />prepare monthly progress reports and invoices with sufficient detail to demonstrate expended effort and <br />budget status. <br />Task 700 Deliverables: <br />▪Returned submittal reviews and RFI response/clarifications. <br />▪Revised drawings, associated with any construction change proposals or change orders <br />▪Field reports associated with site visits. <br />▪Monthly Progress Reports and Invoices <br />Task 700 Assumptions: <br />▪City shall be responsible for: <br />▫Providing the Consultant with three sets (specifications and half-size plans), of “Approved for <br />Construction” documents. <br />▫Directly communicate with the contractor on all issues. <br />▫Receiving all contractor submittals and RFIs and sending Consultant those which the city desires <br />consultant’s review/response. <br />▫Review and processing contractor pay requests. <br />▫Monitoring, tracking, and documenting of all changes during construction necessary to preparing <br />record drawings, including obtaining red-line markups from the contractor. <br />▫Preparation of “as-constructed” record drawings. <br />▪The number of RFIs, submittal reviews, and change orders is unknown and actual level of effort for <br />this task will vary. Budget for this task is established from assumed hours for anticipated staff based <br />upon similar assistance provided on previous comparable projects. Task budget to be expanded as <br />necessary as project progresses and consultant will monitor budget status and advise client when the <br />task budget is 85% exhausted to determinate at that time if an amendment should be executed. <br />▪Project construction assistance services budget is based on providing services for consecutive eight <br />(8) month duration (Construction start through project closeout). <br />▪Project progress reports and invoicing will be submitted monthly. Invoice backup information <br />(timesheets, mileage and expense logs, etc.) will not be submitted with invoicing, except for copies of <br />subconsultant invoice documentation. Backup information will be made available for staff auditing <br />purposes, if requested. <br />▪Labor and expense task level-of-effort budgets are estimates and consultant reserves the right to <br />transfer unused task budgets to accomplish other service-task scope activities, if necessary, and only <br />upon approval from the City.