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Edgewater Creek Bridge Replacement November 2023 54 Material costs paid by the Contractor directly to the material supplier are not 1 allowed. If proper procedures are not followed or the Engineer determines that 2 the arrangement results in lack of independence for the DBE involved, no DBE 3 credit will be given for the DBE’s participation as it relates to the material cost. 4 5 Prompt Payment 6 Prompt payment to all subcontractors shall be in accordance with Section 1-7 08.1. Prompt payment requirements apply to progress payments as well as 8 return of retainage. 9 10 Subcontracts 11 Prior to a DBE performing Work on the Contract, an executed subcontract 12 between the DBE and the Contractor shall be submitted to the Engineer. The 13 executed subcontracts shall be submitted by email to the following email 14 address 15 16 *** NWRegionOEO@wsdot.wa.gov *** 17 18 The prime contractor shall notify the Engineer in writing within five calendar days 19 of subcontract submittal. 20 21 22 Reporting 23 The Contractor and all subcontractors/suppliers/service providers that utilize 24 DBEs to perform work on the project, shall maintain appropriate records that will 25 enable the Engineer to verify DBE participation throughout the life of the project. 26 27 Refer to Section 1-08.1 for additional reporting requirements associated with this 28 contract. 29 30 Changes in COA Work Committed to DBE 31 The Contractor shall utilize the COA DBEs to perform the work and supply the 32 materials for which each is committed unless prior written approval by the Engineer 33 is received by the Contractor. The Contractor shall not be entitled to any payment 34 for work or material completed by the Contractor or subcontractors that was 35 committed to be completed by the COA DBEs in the DBE Utilization Certification 36 form. 37 38 Owner Initiated Changes 39 In instances where the Engineer makes changes that result in changes to Work 40 that was committed to a COA DBE the Contractor may be directed to substitute 41 for the Work. 42 43 Contractor Initiated Changes 44 The Contractor cannot change the scope or reduce the amount of work 45 committed to a COA DBE without good cause. Reducing DBE Commitment is 46 viewed as partial DBE termination, and therefore subject to the termination 47 procedures below. 48 49