2024/06/05 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize the Purchase of Playground Equipment and Installation with Landscape Structures, Inc. and Northwest Playground Equipment, Inc. from King County Directors’ Association (KCDA) #22-315/COE #2022-069 Council Bill # interoffice use Project: Kiwanis Park Renovations Partner/Supplier: Landscape Structures, Inc. and Northwest Playground Equipment, Inc. Location: 36th and Rockefeller, Everett, WA Preceding action: 2/21/24 Final Adoption of Ordinance creating a Special Improvement Project entitled “Kiwanis Park Renovations” Fund: Fund 354, Program 090 (CIP-3) Agenda dates requested: Briefing Proposed action Consent 06/05/24 Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Quotes Department(s) involved: Procurement & Parks & Facilities Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Fiscal summary statement: The City Council approved the funding ordinance for this project February 21, 2024. The estimated total cost of this project is as follows: Contractor Quote Total, including Washington state Sales Tax Landscape Structures, Inc. $281,885.56 Northwest Playground Equipment, Inc. $106,269.91 Project Total: $388,155.47 In compliance with the Procurement Policy, this purchase is brought before the Council for award as it exceeds $250,000. Project summary statement: Kiwanis Park playground is twenty (20) years old and exceeds the City of Everett Park’s life-cycle standard of fifteen (15) years. The Parks & Facilities Department intends to construct a new playground to replace the existing equipment and update the playground to current industry standards. The project includes demolishing the existing playground, removing the engineered wood fiber surfacing system, building a new forever lawn surfacing system, installing the new playground equipment, certifying the design and installation, and renovations and repairs to the park’s sports court. The equipment and labor are available from Landscape Structures, Inc. and Northwest Playground Equipment, Inc. through the King County Directors’ Association (KCDA) competitively bid contract #22-315/City of Everett #2022-069. The City has an Interlocal cooperative purchasing agreement with KCDA that allows for purchases from its competitively awarded contracts instead of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize the purchase of playground equipment and installation with Landscape Structures, Inc. and Northwest Playground Equipment, Inc. from King County Directors’ Association #22-315/City of Everett #2022-069, in the estimated amount of $388,155.47 including Washington state sales tax.