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City of Everett 00 72 00 - 56 <br /> <br /> <br /> <br />00 72 00 - 56 GENERAL CONDITIONS <br />If an audit is to be commenced more than sixty (60) days after the Final Acceptance date of the Contract, <br />the Contractor will be given twenty (20) days’ notice of the time when the audit is to begin. If any <br />litigation, claim, or audit arising out of, in connection with, or related to this Contract is initiated, the <br />Project records shall be retained until the later of (a) completion of litigation, claim, or audit or (b) six <br />years after the date of Final Acceptance. <br />17.2 CLAIMS <br />All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of <br />the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain <br />and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to <br />permit the auditor access to the books and records of the Contractor, Subcontractors, or lower tier <br />Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. <br />17.3 REQUIRED DOCUMENTATION FOR AUDITS <br />As a minimum, the auditors shall have available to them the following documents: <br />Daily time sheets and supervisor’s daily reports. <br />Collective Bargaining Agreements. <br />Insurance, welfare, and benefit records. <br />Payroll registers. <br />Earnings records. <br />Payroll tax forms. <br />Material invoices and requisitions. <br />Material cost distribution worksheet. <br />Equipment records (list of company equipment, rates, etc.) <br />Vendors’, rental agencies’, Subcontractors’ and lower tier Subcontractors’ invoices. <br />Contracts between the Contractor and each of its Subcontractors, and all lower tier Subcontractor <br />contracts and Supplier contracts. <br />Subcontractors’ and lower tier Subcontractors’ payment certificates. <br />Canceled checks (payroll and vendors). <br />Job cost reports, including monthly totals. <br />Job payroll ledger. <br />General ledger. <br />Cash disbursements journal. <br />Financial statements for all years reflecting the operations on this Contract. In addition, the <br />Owner may require, if it deems appropriate, additional financial statements for 3 years preceding <br />execution of the Contract and 3 years following Final Acceptance of the Contract. <br />Depreciation records on all company equipment whether these records are maintained by the <br />company involved, its accountant, or others. <br />If a source other than depreciation records is used to develop costs for the Contractor’s internal <br />purposes in establishing the actual cost of owning and operating equipment, all such other source <br />documents which support the amount of damages as to each Contract Claim. <br />Worksheets or software used to prepare the Contract Claim establishing the cost components for <br />items of the Contract Claim including but not limited to labor, benefits and insurance, materials,