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RESOLUTION Page 6 of 15 <br />3.7.4 Preliminary drafts, recommendations, and intra-agency memoranda in which <br />opinions are expressed or policies formulated or recommended, except that a <br />specific record shall not be exempt when publicly cited by the City in connection <br />with any City action (RCW 42.56.280); <br />3.7.5 All applications for public employment, including the names of applicants, <br />resumes, and other related materials submitted with respect to an applicant <br />(RCW 42.56.250(1)); <br />3.7.6 Records in investigative files, including police and code enforcement <br />investigations, to the extent that nondisclosure is essential for effective law <br />enforcement or for the protection of any person’s right to privacy (RCW <br />42.56.240(1)); <br />3.7.7 Identifying information for victims or witnesses of crimes under certain <br />circumstances (RCW 42.56.240(2) & (5)); <br />3.7.8 Records created in anticipation of litigation (RCW 42.56.290); or <br />3.7.9 Records reflecting communications between attorneys and City employees <br />where legal advice is sought or received (RCW 5.60.060(2)). <br /> <br />3.8 Broad Requests and Installments <br /> <br />When a request is received that appears to be broad in nature, staff shall request clarification <br />from the requestor to ensure that the appropriate records are identified. Clarification shall focus <br />on information needed to identify responsive records. Any information provided about the <br />purpose of the request shall not be used as a basis for denying the request. <br /> <br />When appropriate, as part of the clarification process, staff may work with the requestor to find <br />ways to narrow the request. When a requestor agrees to narrow a request, nothing prevents the <br />requestor from later expanding the request back to its original scope. <br /> <br />Large or complex requests may be fulfilled through an installment process as described in this <br />policy and procedure. When installments are provided and are not claimed, reviewed, accessed, <br />or inspected, the City may postpone compilation of subsequent installments and/or treat the <br />request as abandoned and closed. In such cases, staff shall consult with the Public Records Officer <br />before postponing compilation of an installment. <br /> <br />4.0 Procedure <br /> <br />4.1 Applicability <br /> <br />This policy and procedure shall apply to all employees of the City of Everett, the Everett Elected <br />Officials, and all advisory boards and commissions of the City of Everett. This policy and procedure <br />does not apply to responses to legal discovery requests governed by State or Federal Rules of Civil <br />Procedure. <br />