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MOU DRE Program 2023-2025 (03/2023) page 2 of 2 <br />8.WTSC Termination – This project agreement may be terminated or fund payments <br />discontinued or reduced by WTSC at any time upon written notice to the Contractor due to <br />non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or <br />from any change in the scope or timing of the project. <br />9.The WTSC will monitor and track the availability of DRE Callout funds. Expenditure <br />tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully <br />utilized. <br />FISCAL RESPONSIBILITY: <br />1.For all DRE overtime activities to be billed against this MOU, any projected overtime amount <br />greater than $3,000 must get prior written approval from WTSC. <br />2.Contractor must submit the billings and supporting documents to the WTSC at PO Box <br />40944, Olympia, WA 98504-0944 or emailed to prarick@wtsc.wa.gov for approval and <br />reimbursement not more than 30 days after the last day of the month in which the <br />overtime is worked. Billings and supporting documents submitted later than the 30 day <br />cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement <br />being requested is not for on-duty time, but for call out and shift extension overtime only. <br />Billings will include: <br />•Completed and signed invoice Voucher, A19-1A Form (attached). Your agency must <br />be identified as the “Claimant” and Federal Tax ID # and an original signature of the <br />agency head, command officer or contracting officer must be provided on the A19- <br />1A form. <br />•Payment documentation (overtime slips, payroll documents, etc.) <br />•DRE Request Form showing all pertinent information. If for court case, evidence it <br />came from a prior MOU overtime situation must be provided with the A-19 1A form. <br />IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. <br />APPROVED/DISAPPROVED <br /> _____________________________________ <br />(Agency) (Date) Washington Traffic Safety Commission (Date) <br />_____________________________________________ <br />Contracting Agent Title & NAME (print/type name) <br />_____________________________________ <br />(Signature) <br />Please return this signed form (email is preferred) to: <br />prarick@wtsc.wa.gov <br />Washington Traffic Safety Commission <br />Attn: Penny Rarick <br />PO Box 40944 <br />Olympia, WA 98504 <br />Mayor Cassie Franklin <br />City of Everett (Everett Police Department) <br />09/11/2024 <br />Penny Rarick 09/11/2024