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<br /> 7. PROMOTIONS. Service Providers may be asked to assist in the promotion of <br />their programs once or twice a year through class demonstration, exhibitions or other <br />forms of public relations. Service Provider will not be compensated by the City for their <br />time. <br /> <br /> 8. TELEPHONE USE. City telephones are not to be used for personal calls during <br />class time. Personal use of the phones is limited to emergencies or class -related urgent <br />needs. <br /> <br /> 9. CLERICAL ASSISTANCE. Service Providers who need clerical assistance <br />(i.e. mailing, copying, or phone calling) from the office staff must submit the request to the <br />Point of Contact at least one week prior to your due date. <br /> <br /> 10. CHILDCARE. Children of Service Providers are not allowed to be present in <br />the area of instruction. In addition, they are not allowed to remain in any other area of the <br />building or the park. It is the responsibility of the Service Provider to arrange adequate <br />childcare. <br /> <br /> 11. EVALUATIONS. The following program evaluations will be completed to <br />monitor program quality. Service Provider will meet established submission deadlines. <br />The Point of Contact will establish deadlines for submission of evaluations. <br />a) Participant evaluations of the class - to be provided by the Parks Department. <br />b) Service Provider evaluation of the program session - to be turned in at the <br />discretion of the Point of Contact. <br />Evaluations will be returned after each class to the Point of Contact. <br /> <br /> 12. NAME TAGS. Name tags will be worn to identify yourself. You may request <br />a Parks Department photo Identification tag from your Point of Contact. <br /> <br /> 13. PAYMENT. A signed invoice from Service Provider is needed to process <br />payment. Attendance records need to be turned in to process payment. Invoices and <br />attendance records shall be submitted to your Point of Contact after each class. All <br />services for a calendar year must be invoiced no later than January 5th of the next calendar <br />year. <br /> <br /> 14. MANDATORY MEETINGS/TRAININGS. At the City’s request, Service <br />Provider shall attend up to 8 hours per year of mandatory City meetings, trainings, <br />workshops, and planning promotional activities. Service Provider will not be compensated <br />by the City for these 8 hours per year. <br /> <br />15. PURCHASES. All purchases made for your classes must be pre-approved <br />by your Point of Contact. Always sign and turn in receipts the same day items are <br />purchased. <br /> <br /> 16. SPECIAL NEEDS. If you have any special audio/video needs (i.e. TV/VCR, <br />overhead, slide projector, etc.) please notify your Point of Contact at least three days in <br />advance of your class. Also, please make clear arrangements regarding delivery, pick-up <br />and return of all equipment. <br />