Otak, Inc. 11/13/2024 - Laserfiche WebLink

Scope of Work continued City of Everett 8 Dorn Ave. Drainage Improvements Otak Otak will maintain regular email contact with the utility companies to make them aware of the project and the relocation efforts that may be required. It has been Otak’s experience that utility companies are much more likely to complete their relocations in a timely manner if they feel that they have been included in the process from the beginning. Communication will begin with as- built requests and Otak will send the 30%, 60% and 90% design drawings. It is anticipated that up to six (6) utility coordination meetings will occur with utility companies to review 60% design, associated cost and schedule implications, and design (by others) of relocation (if needed) of the affected utilities. 4. Formal Communication Records. Otak will maintain a formal record of all communications with the utility companies associated with each potential conflict or relocation effort. Progress on utility coordination will be tracked in a spreadsheet. 5. Utility Coordination Plan Prepare and maintain a Utility Coordination Plan to show all existing and proposed utilities within the project corridor. Otak will also prepare a spreadsheet/matrix summarizing utility conflict locations and actions for each of the project locations. These documents will be updated whenever new information becomes available to assure that all utility coordination activities are tracked. 6.2 Utility Potholing Coordination Otak will prepare a pothole plan for coordination and approval by the City and franchise utilities and will contract with a utility locating company for potholing utilities that may be in conflict and have elevations that cannot be determined from available information. It is assumed that up to thirty-eight (38) potholes will be required. Surveyors will survey the nails and hubs (separate task) set by the potholing company for locating the utility for project design. Critical utility crossings are gravity side sewer connections, water lines, and telecommunication duct banks (as needed). 6.3 Utility Potholing (Vendor – APS/BRAVO) Otak will contract with a vendor (APS/BRAVO) for performing potholing field work. Vendor will prepare the temporary traffic control plan and obtain the Right-of-Way traffic control permit for potholing activities and provide temporary traffic control and flagging. It is assumed that up to thirty-eight (38) potholes will be required. TASK 6 DELIVERABLES  Utility coordination tracking spreadsheet.  Electronic spreadsheet/matrix summarizing utility conflict locations and actions for each of the locations.  Utility Coordination Plan graphic (electronic pdf) including pothole information. TASK 6 ASSUMPTIONS  Meetings with power, gas and telecommunications will be separate meetings (2 each – total 6).