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2023 WSP ACCESS User Acknowledgement Page 1 of 14 <br />WASHINGTON STATE PATROL (WSP) <br />A Central Computerized Enforcement Service <br />System (ACCESS) <br />2023 USER ACKNOWLEDGMENT <br />I. Introduction <br />Since its inception, the National Crime Information Center (NCIC) has operated under a shared management <br />concept between the Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) <br />Division and state users. The NCIC Advisory Policy Board established a single state agency in each state to <br />assume responsibility as the NCIC CJIS Systems Agency (CSA) for all agencies within the state. The CSA is <br />responsible for the planning of necessary hardware, software, funding, security, auditing, and training of all <br />authorized agencies within the state for complete access to FBI CJIS systems. The CJIS Systems include, <br />but are not limited to: the Interstate Identification Index (III); NCIC; Uniform Crime Reporting (UCR); summary <br />or incident-based reporting to the National Incident- Based Reporting System (NIBRS); Fingerprint <br />Identification Record System; National Data Exchange (N-DEx); Law Enforcement Enterprise Portal (LEEP); <br />and the National Instant Criminal Background Check System (NICS). The WSP Criminal Records Division <br />(CRD) Administrator is designated as the NCIC CJIS Systems Officer (CSO). The FBI CJIS Division requires <br />the CSO to manage the following: <br />1. Operational, technical, and investigative assistance. <br />2. Telecommunications lines to state, federal and regulatory interfaces. <br />3. Legal and legislative review of matters pertaining to all CJIS systems. <br />4. Timely information regarding all aspects of CJIS systems and other related programs by means of the <br />ACCESS Operations Manual, NCIC Operating Manual, NCIC Code Manual, CJIS Security Policy, <br />Technical and Operational Updates (TOU), and related documents. <br />5. Training and training materials to all participating agencies. <br />6. System security to include physical security, personnel, and all technical aspects of security as <br />required in the CJIS Security Policy. <br />The following documents are incorporated by reference and made part of this user acknowledgment: <br />1. ACCESS Operations Manual: http://www.wsp.wa.gov/_secured/access/manuals.htm <br />2. CJIS Security Policy: https://www.fbi.gov/services/cjis/cjis-security-policy-resource- <br />center/view <br />3. U.S. Code of Federal Regulations, Title 28, Part 20 <br />4. Applicable federal and state laws and regulations; ACCESS/WACIC rules, regulations, and policies <br />as recommended by the ACCESS Section <br />II. Primary Connection and Originating Agency Identifier (ORI) Issuance <br />All agencies that inquire on or enter data into ACCESS must have a primary connection to ACCESS and a <br />signed WSP ACCESS User Acknowledgment on file prior to adding secondary connections such as regional <br />management systems. Agencies must ensure that all system use, through both the primary or secondary <br />connections, remain in compliance with ACCESS and FBI CJIS rules. <br />The CSO will coordinate the assignment of new ORI numbers, the change in ORI location or address, and <br />any other changes, cancellations, or retirements of ORIs accessing WACIC/NCIC. The assignment of an ORI <br />to an agency is not a guarantee of access to the state and federal systems. The CSA makes the final <br />determination of who may access WACIC/NCIC based on the standards provided by the CJIS Security Policy <br />and determination of an agency’s administration of criminal justice. Any requests for additional ORIs by an <br />agency will be forwarded to the ACCESS Section, who will conduct a short audit of the agency to verify <br />compliance standards are being met. See the ACCESS Operations Manual Introduction for more information. <br />III. Indemnification <br />The parties acknowledge that each party is liable for the negligent or wrongful acts or omissions of its agents and <br />employees while acting within the scope of their employment as permitted by applicable law, including, but not <br />limited to, the Federal Tort Claims Act, 28 U.S.C. Section 1346(b), 2401-2416. <br />IV. Administrative Responsibilities