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<br /> City Council Agenda Item Cover Sheet <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Project title: Award Bid #2024-124 Water Treatment Chemicals to Pencco Inc., Univar Solutions USA Inc., Polydyne <br />Inc., Chemtrade Chemicals US LLC, Hexagon Technologies, JCI Jones Chemicals Inc., <br />NorthStar Chemical Inc., and Hasa, Inc. <br />Council Bill # interoffice use <br /> <br />Project: Invitation for Bid #2024-124 <br />Partner/Supplier: TBD <br /> Location: Everett Water Pollution Control Facility (WPCF) & Water Filtration Plant (WFP) <br />Preceding action: 10/02/2024 Authorize Release of Invitation for Bid <br />Fund: 401 Public Works <br />Agenda dates requested: <br /> <br />Briefing <br />Proposed action <br />Consent 12/18/24 <br />Action <br />Ordinance <br />Public hearing <br /> Yes X No <br /> <br />Budget amendment: <br /> Yes X No <br /> <br />PowerPoint presentation: <br /> Yes X No <br /> <br />Attachments: <br />Final Bid Tabulation & Excel <br />Bid Tabulation <br /> <br />Department(s) involved: <br />Procurement & Public Works <br /> <br />Contact person: <br />Theresa Bauccio-Teschlog <br /> <br />Phone number: <br />425-257-8901 <br /> <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br /> HB <br />Department head <br /> <br />Administration <br /> <br />Council President <br />Fiscal summary statement: <br />Supplies will be purchased as needed. The anticipated cost is based on past usage. Actual usage is <br />unknown and based on future needs. The estimated annual cost for all included chemicals is <br />approximately $950,000, but it can vary depending on usage and may exceed $1.5 million. <br />Project summary statement: <br />The Water Pollution Control Facility (WPCF) and Water Filtration Plant (WFP) require water <br />treatment chemicals to support daily operations. The WPCF uses the chemicals to disinfect and <br />de-chlorinate treatment wastewater prior to discharge, and the WFP uses chemicals to create <br />potable drinking water from the Chaplain Reservoir for over 600,000 water retail customers. <br />This contract award included the following chemicals and estimated annual usage. <br />Chemical Estimated Annual Usage <br />Liquid Hydrofluorosilicic Acid 60 tons <br />Soda Ash 800 tons <br />Liquid Sodium Bisulfite 60 tons <br />Sodium Hypochlorite 405,500 gallons <br />Epichlorohydrin Dimethylamine Polyamine 60 tons <br />Liquid Aluminum Sulfate 250 dry tons <br />Non-Ionic Polyacrylamide 1,135 pounds <br />Invitations for Bid were sent to forty-two (42) suppliers, posted on the City website, and <br />advertised in the Everett Herald. Responses were received, as shown on the attached bid <br />tabulation. Staff received a total of twelve (12) responses, of which one (1) submitted a <br />notification of no bid. DuBois Chemicals Inc. was considered non-responsive due to the <br />submission of a conditional bid. <br />Staff is recommending awards to multiple suppliers as follows: Pencco Inc., Univar Solutions USA <br />Inc., Polydyne Inc., Chemtrade Chemicals US LLC, Hexagon Technologies, JCI Jones Chemicals Inc., <br />NorthStar Chemical Inc. and Hasa, Inc. for one (1) year with five (5) additional one-year extension <br />options based on the lowest cost, as shown on the attached bid tabulations. <br />Recommendation (exact action requested of Council): <br />Authorize the award for Bid #2024-124 Water Treatment Chemicals to Pencco Inc., Univar <br />Solutions USA Inc., Polydyne Inc., Chemtrade Chemicals US LLC, Hexagon Technologies, JCI Jones <br />Chemicals Inc., NorthStar Chemical Inc., and Hasa, Inc. for one (1) year with five (5) additional <br />one-year extension options. <br />