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<br /> City Council Agenda Item Cover Sheet <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Project title: <br />Approve Amendments #1 and #2 to Invitation for Bid #2023-157 Vehicle Upfit and Service <br />Bodies and Authorize the Mayor to Sign Amendment #1 with Al Van Equip NW Inc. and Aalbu <br />Brothers Fabrication <br />Council Bill # interoffice use <br /> <br />Project: Vehicle Upfit and Service Bodies <br />Partner/Supplier: Al Van Equip NW Inc and Aalbu Brothers Fabrication <br /> Location: N/A <br />Preceding action: <br />12/6/23 Authorize Release of Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies 2/14/24 Award Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies and Authorize the Mayor to Sign Services Agreement with Al Van Equip NW Inc. and Aalbu Brothers Fabrication 8/28/24 Award and Authorize the Mayor to sign Amendment #1 to Invitation for Bid #2023-157 Vehicle Upfit and Service Bodies with Aalbu Brothers Fabrication only. Fund: 501 or 401 <br />Agenda dates requested: <br /> <br />Briefing <br />Proposed action <br />Consent 2/12/25 <br />Action <br />Ordinance <br />Public hearing <br /> Yes X No <br /> <br />Budget amendment: <br /> Yes X No <br /> <br />PowerPoint presentation: <br /> Yes X No <br /> <br />Attachments: <br />Amendment #1 - Al Van <br />Equipment Northwest and <br />Amendment #2 – Aalbu <br />Brothers <br /> <br />Department(s) involved: <br />Procurement & Motor <br />Vehicle Division <br /> <br />Contact person: <br />Theresa Bauccio-Teschlog <br /> <br />Phone number: <br />(425) 257-8901 <br /> <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br /> HB <br />Department head <br /> <br />Administration <br /> <br />Council President <br />Fiscal summary statement: <br />The award amount for the vehicle upfit and service body installation services is <br />approximately $2,000,000 annually, including sales tax. This is split between the two <br />companies awarded. <br />Project summary statement: <br />The Services Agreements include two (2) one-year extension options at the sole <br />discretion of the City of Everett. The city has opted to exercise a one-year extension <br />option in these amendments. <br />The Services Agreement authorizes city staff to request equipment to be installed on <br />city-owned vehicles as needed. Vehicle equipment and fabrication companies provide <br />equipment to build and install custom service bodies and miscellaneous auxiliary <br />equipment on city-owned vehicles and truck chassis. <br />Annually, the City of Everett purchases several incomplete truck and van chassis, pick-up <br />trucks, and empty but complete cargo vans destined to be made into service vehicles. <br />These vehicles require upfitting into useful vehicles before they can be used for daily <br />operations. Due to the critical nature of providing City services, certain department <br />vehicles may be prioritized. <br />Recommendation (exact action requested of Council): <br />Approve Amendments #1 and #2 to Invitation for Bid #2023-157 Vehicle Upfit and <br />Service Bodies and authorize the Mayor to sign Amendment #1 with Al Van Equip NW <br />Inc. and Amendment #2 with Aalbu Brothers Fabrication, not to exceed $1,000,000 per <br />company, per year, including Washington state tax. <br />