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WA Department of Commerce 1/28/2025
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Grant Agreement (City as Grantee)
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WA Department of Commerce 1/28/2025
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Last modified
6/25/2025 8:29:49 AM
Creation date
3/5/2025 2:48:50 PM
Metadata
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Contracts
Contractor's Name
WA Department of Commerce
Approval Date
1/28/2025
Council Approval Date
12/4/2024
End Date
7/7/2025
Department
Facilities & Property Management
Department Project Manager
Karen Schraven
Subject / Project Title
WAEVCP Grant for Public EV Chargers at Two Libraries
Tracking Number
0004714
Total Compensation
$442,000.00
Contract Type
Agreement
Contract Subtype
Grant Agreement (City as Grantee)
Retention Period
6 Years Then Destroy
Imported from EPIC
No
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<br />________________________________________________________________________________________________________ <br /> Page 6 of 27 <br /> <br /> <br />Special Terms and Conditions <br />1. AUTHORITY <br />COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter <br />39.34 RCW. <br />2. CONTRACT MANAGEMENT <br />The Representative for each of the parties shall be responsible for and shall be the contact person <br />for all communications and billings regarding the performance of this Contract. <br />The Representative for COMMERCE and their contact information are identified on the Face Sheet <br />of this Contract. The Representative for COMMERCE may be updated without amendment and via <br />email notification from COMMERCE to the Contractor Representative and to the Contractor <br />signature authority. <br />The Representative for the Contractor and their contact information are identified on the Face Sheet <br />of this Contract. <br />3. COMPENSATION <br />COMMERCE shall pay an amount not to exceed $442,000 for the performance of all things necessary <br />for or incidental to the performance of work under this Contract as set forth in the Scope of Work. <br />4. BILLING PROCEDURES AND PAYMENT <br />COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly <br />completed invoices, which shall be submitted to the Representative for COMMERCE via the <br />Commerce Contracts Management System, which is available through the Secure Access <br />Washington (SAW) portal. <br /> <br />If required, the attachments to the invoice request in the Commerce Contracts Management System <br />shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the <br />progress of the project, and fees. The invoice shall include the Contract Number 24-92802-112. If <br />expenses are invoiced, provide a detailed breakdown of each type. Except for approved indirect costs, <br />if any, a receipt must accompany any single expense in the amount of $50.00 or more in order to <br />receive reimbursement. <br /> <br />Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after <br />receipt of properly completed invoices. Payment shall be sent to the address designated by the <br />Contractor. <br /> <br />COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the <br />Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or <br />condition of this Contract. <br /> <br />No payments in advance or in anticipation of services or supplies to be provided under this Agreement <br />shall be made by COMMERCE. <br /> <br />Invoices and End of Fiscal Year <br />Invoices are due on the 20th of the month following the provision of services. <br /> <br />Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide <br />notification of the end of fiscal year due date. <br />The Contractor must invoice for all expenses from the beginning of the contract through June 30, <br />regardless of the contract start and end date. <br /> <br />Duplication of Billed Costs <br />Docusign Envelope ID: 9CA32415-9130-4D24-B542-1ED1AA5501F1
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