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3 <br /> <br />refuse to pay Pay Requests until the Contractor is in full compliance. All items for <br />reimbursement, including but not limited to Expense Reporting and Pay Requests with <br />supporting backup documentation, must be submitted through AmpliFund. The Contractor is <br />responsible for identifying a Grant Manager, responsible for submitting Pay Requests on behalf <br />of the organization, and responsible to add additional users as needed. <br /> C. The City cannot access Contractor accounts in AmpliFund and is not responsible for <br />Contractor user portal roles and/or registration. If Contractor encounters problems using <br />AmpliFund, Contractor must refer all questions to AmpliFund. The City will not provide service <br />support for Contractor’s AmpliFund use; that is the sole responsibility of Contractor. <br />VII. Public Records Act <br />Contractor acknowledges that the City is subject to the Public Records Act, chapter <br />42.56 RCW (the “Act”). All records owned, used or retained by the City are public records <br />subject to disclosure unless exempt under the Act, whether or not such records are in the <br />possession or control of the City or Contractor. Records subject to the Act may include without <br />limitation all information or other records submitted into AmpliFund by Contractor. Contractor <br />shall cooperate with the City so that the City may comply with all of its obligations under the <br />Act. Within ten (10) days after receipt of notice from the City, Contractor shall deliver to the <br />City copies of (or access to) all records relating to this Contract or relating to the Project that <br />the City determines qualify as the City’s public records under the Act. <br />VIII. Reports, Payment and Disbursements <br />A. Contractor shall fill out and submit to the City, in AmpliFund, requests for <br />reimbursement for the period in which expenses are incurred. <br /> B. Disbursements by the City from this Contract shall be on a reimbursement basis <br />covering actual expenditures by the Contractor or obligations of the Contractor currently due <br />and owing, but not paid. Disbursements shall be limited to allowable costs and shall be made <br />only upon the occurrence of all the following, in addition to compliance with all other <br />conditions contained in this Contract: <br /> (1) Receipt by the City of a reimbursement request in AmpliFund through Pay <br />Requests and supplemental Expense Reports that are supported by copies of vouchers, <br />invoices, salary and wage summaries, or other acceptable documentation; and <br /> (2) A determination by the City that the Contractor is in compliance with all <br />Contract provisions. <br /> C. The City will not process claims for reimbursement until all supporting <br />documentation is provided in the correct and proper format. The City reserves the right to <br />deny or withhold payments pending timely delivery of documents as may be required under <br />this Contract. <br />IX. Documents and Records