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Page 3 of 3 <br />7.For all equipment valued at $5,000 or more (or the Sub-Recipient's capitalization threshold, <br />whichever is more) the Sub-Recipient must complete a biennial letter of certification to the <br />Department at the address listed below. The certification letter must identify this equipment and <br />include the date of inventory, location, and condition of the equipment until the equipment is <br />disposed of in accordance with Federal requirements. Attachment B is a sample Certification Letter <br />that SPD will send to the Sub-Recipient on a biennial basis. Sub-Recipient will be required to return <br />the signed certification letter prior to the release and distribution of the above listed equipment. <br />8.Sub-Recipient must record this equipment in accordance with 2 CFR Part 200 Subpart E "Cost <br />Principles" are subject to audit and reporting requirements under 2 CFR Part 200 Subpart F "Audit <br />Requirements". If the Sub-Recipient is required to have an audit in accordance with 2 CFR Part 200 <br />for the year the equipment is received, a copy of the audit report and the management letter shall <br />be forwarded to the Department at the address listed below. <br />9.Sub-Recipient shall maintain all books, records and documents related to the receipts and proper <br />maintenance of the equipment. ln compliance with 2 CFR Part 200 Part D "Post Federal Award <br />Requirements", Department will conduct periodic onsite reviews of the equipment and the <br />accounting records. <br />10.SPD has responsibility to monitor the listed equipment/supplies for its useful life. <br />11.Sub-Recipient understands it has a responsibility to report cost of equipment on the Financial <br />Schedule of Expenditures of Federal Awards (SEFA, Schedule 16 annual financial report). <br />12.Where documents require signatures, please sign and return to the Seattle Police Department, <br />Grants & Contracts Unit 610 Fifth Avenue, Seattle, WA 98124-4986. Thank you for your assistance <br />in this matter. Please call Seattle Police Department at 206-233-3722 if you have questions. <br />SEATTLE POLICE DEPARTMENT <br />________________________________ <br />Brian G. Maxey Date <br />Chief Operating Officer <br />City of Everett (Everett Fire Department) <br />______________________________ <br />Cassie Franklin Date: <br />Mayor <br />Attachment A: Federal Award Document <br />Attachment B: Sample Certification Letter <br />04/28/2025 05/01/2025