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Page 4 of 21 <br />SECTION 1 - INSTRUCTIONS <br />1.1 PROPOSAL SUBMITTAL <br />The City must receive the supplier’s proposal in its entirety by 11:59 p.m. Pacific Time. For electronic <br />submissions, the official receipt time is the receiving time stamp from the City’s e-mail server as printed. <br />All proposals and accompanying documentation will become the property of the City of Everett and may <br />not be returned. <br />Proposal pricing must be submitted using the forms provided in this document. To receive consideration <br />for award, the Proposal must be completed and signed by an authorized representative of the supplier. <br />Submission of a proposal constitutes acceptance of the procedures, evaluation criteria, and other <br />instructions of this Request for Proposals (RFP). <br />No supplier may withdraw its Proposal after the hour set for the opening unless the award is delayed for <br />more than ninety (90) days. <br />1.2 OFFER PERIOD <br />All Proposals submitted must remain open for ninety (90) days from the receipt date. The City of Everett <br />reserves the right to extend this period. <br />1.3 REQUEST FOR DUE DATE EXTENSION <br />Suppliers may request an extension of the Proposal Due Date. The supplier must supply any justification <br />and additional information that will facilitate the City of Everett's evaluation and decision. Any approved <br />extension will be issued as an addendum. <br />1.4 WITHDRAWAL OF PROPOSALS <br />Suppliers may withdraw a Proposal that has been submitted at any time up to the due date and time. To <br />accomplish this, a written request signed by an authorized representative of the Supplier must be <br />submitted to the Procurement Professional named on the Request for Proposal cover sheet. <br />1.5 SINGLE RESPONSE <br />A single response to the RFP may be deemed a failure of competition, and in the best interest of the City of <br />Everett, the RFP may be canceled. <br />1.6 MULTIPLE PROPOSALS <br />Suppliers interested in submitting more than one proposal may do so, so long as each proposal stands <br />alone and independently complies with the instructions, conditions, and specifications of this Request for <br />Proposal. <br />1.7 EVALUATION AND AWARD <br />The City of Everett will award the Proposal to the responsive and responsible supplier(s) whose offer best <br />meets the needs of the City or reject any and all Proposals. <br />a.Responsive Supplier – A business entity or individual who has submitted a bid or proposal that <br />fully conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) <br />and all of its requirements, including all form and substance. <br />Exhibit C to Professional Services Agreement