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Page 4 of 23 <br /> <br />SECTION 1 - INSTRUCTIONS <br />1.1 PROPOSAL SUBMITTAL <br />The City Clerk’s office must receive the supplier’s proposal in its entirety by 2:00 p.m. Pacific Time. <br />Proposals arriving after the deadline will be returned unopened to their senders. All proposals and <br />accompanying documentation will become the property of the City of Everett and may not be returned. <br />Proposal pricing must be submitted on the forms provided in this document. To receive consideration for <br />award, the proposal must be completed and signed by an authorized representative of the supplier. <br />Submission of a proposal constitutes acceptance of the procedures, evaluation criteria, and other <br />instructions of this Request for Proposal (RFP). <br />No supplier may withdraw its proposal after the hour set for the proposal closing unless the award is <br />delayed for a period exceeding one hundred and twenty (120) days. <br />No exceptions to the City’s terms, conditions, and specifications will be accepted. Any attempt to <br />modify the City’s terms, conditions, and specifications may result in a non-responsive proposal. <br />1.2 OFFER PERIOD <br />All Proposals submitted must remain open for sixty (60) days from the receipt date. The City of Everett <br />reserves the right to extend this period. <br />1.3 REQUEST FOR DUE DATE EXTENSION <br />Suppliers may request an extension of the Proposal Due Date. Suppliers must supply any justification and <br />additional information that will facilitate an evaluation and decision by the City of Everett. Any approved <br />extension will be issued in an addendum. <br />1.4 WITHDRAWAL OF PROPOSALS <br />Suppliers may withdraw a Proposal that has been submitted at any time up to the due date and time. To <br />accomplish this, a written request signed by an authorized representative of the supplier must be <br />submitted to the Procurement Professional named on the Request for Proposal cover sheet. <br />1.5 SINGLE RESPONSE <br />A single response to the RFP may be deemed a failure of competition, and in the best interest of the City of <br />Everett, the RFP may be canceled. <br />1.6 MULTIPLE PROPOSALS <br />Suppliers interested in submitting more than one Proposal may do so long as each Proposal stands alone <br />and independently complies with the instructions, conditions, and specifications of this RFP. <br />1.7 EVALUATION AND AWARD <br />The City of Everett will award the Proposal to the responsive and responsible supplier(s) whose offer best <br />meets the needs of the City or reject any and all Proposals. <br />a. Responsive Supplier – A business entity or individual who has submitted a bid or proposal that <br />fully conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) <br />and all of its requirements, including all form and substance.