2025/07/02 Council Agenda Packet

Page 2 of 43 SECTION 1 - INSTRUCTIONS & GENERAL CONDITIONS PART A - INSTRUCTIONS 1.1 ON-CALL CONTRACT The Contract to be awarded is an on-call contract pursuant to RCW 35.22.620(11). 1.2 BID SUBMITTAL The City Clerk’s Office must receive the Contractor’s bid, in its entirety by 2:00 p.m. Pacific Time. Bids arriving after the deadline will be returned unopened to their senders. All bids must be submitted on the forms provided in this document. To receive consideration for award, the bid shall be completed and signed by an authorized representative of the Contractor. Only firm bids will be accepted. The City reserves the right to reject any or all bids or waive any irregularities and informalities in the bids submitted and accepted by the City. No Contractor may withdraw their bid after the hour set for the opening unless the award is delayed for a period exceeding ninety (90) days. The City further reserves the right to make awards to the lowest and most responsive Contractor as deemed in the best interests of the City. 1.3 BID OPENING At the appointed time, all bids will be opened and read aloud publicly via live streaming or bidders may attend the bid opening in person at 2930 Wetmore Ave, Suite 9E, Everett WA 98201. The link to view live streaming bid opening can be found at: https://everettwa.gov/319/Procurement. 1.4 OFFER PERIOD All bids submitted shall remain open for sixty (60) days from the receipt date. The City of Everett reserves the right to request an extension to this period. 1.5 REQUEST FOR DUE DATE EXTENSION Contractors may request an extension of the bid due date. Contractor shall supply any justification and additional information that will facilitate an evaluation and decision by the City of Everett. Any approved extension will be issued in an addendum. 1.6 WITHDRAWAL OF BIDS Contractors may withdraw a bid which has been submitted at any time up to the due date and time. To accomplish this, a written request signed by an authorized representative of the Contractor must be submitted to the procurement professional named on the Invitation for Bid cover sheet. 1.7 PROCEDURE WHEN ONLY ONE BID IS RECEIVED If the City of Everett receives a single responsive, responsible bid, the City shall have the right to conduct a price or cost analysis on such bid. The Contractor shall promptly provide all cost or pricing data, documentation and explanation requested by the City to assist in such analysis. By conducting such analysis, the City shall not be obligated to accept the single bid; the City reserves the right to reject such bid or any portion thereof.