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page 2 of 2 <br />8.WTSC Termination – This project agreement may be terminated or fund payments <br />discontinued or reduced by WTSC at any time upon written notice to the Contractor due to <br />non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or <br />from any pre-approved changes in the scope or timing of the project. <br />9.The WTSC will monitor and track the availability of DRE Callout funds. <br />FISCAL RESPONSIBILITY: <br />1.The CONTRACTOR will seek prior written approval from the WTSC for any single invoice <br />for DRE overtime activities projected to exceed $3,000. <br />2.Effective July 1, 2025, all contractors invoicing and supporting documentation must be <br />submitted through the WEMS invoicing system. Training and additional information on <br />this process are available upon request from WTSC. Invoices must be submitted no more <br />than 30 days after the last day of the month in which overtime is worked. Invoicing and <br />supporting documents submitted later than the 30-day deadline will not normally be <br />considered for payment but may be considered on a case-by-case basis. The contractor must <br />ensure that any reimbursement being requested is only for call-out and shift extension <br />overtime. The CONTRACTOR will NOT seek reimbursement for on-duty time. <br />Invoicing will include: <br />•A complete and signed invoice Voucher, A19 Form that includes the contracting <br />agency identified as the “Claimant”, Federal Tax ID #, agency Statewide vendor # <br />(SWV#) and an original signature of the supervising officer or payroll/finance. <br />•Payment documentation including overtime slips, payroll records, timekeeping <br />reports, receipts, and any other supporting financial documentation. <br />•DRE Request Form showing all pertinent information. For court cases, include proof <br />with the A-19 that the payment relates to a prior MOU overtime agreement. <br />•Failure to submit complete documentation or use the WEMS invoicing system may <br />result in delayed processing or payment of invoices. <br />IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. <br />APPROVED/DISAPPROVED <br />___________________________________ <br />(Agency) (Date) Washington Traffic Safety Commission (Date) <br />____________________________________________ <br />Contracting Agent Title & NAME (print/type name) <br />_____________________________________ <br />(Signature) <br />Please return this signed form by email to: <br />Penny Rarick <br />prarick@wtsc.wa.gov <br />Washington Traffic Safety Commission <br />Attn: Penny Rarick <br />PO Box 40944 Olympia, WA 98504 <br />MOU DRE Program 2025-2027 (05/2025) <br />MAYOR CASSIE FRANKLIN <br />___________________________________Everett Police Department 6/4/2025 <br />City of Everett <br />06/05/2025 <br />Penny Rarick 06/05/2025