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2 <br />EXHIBIT A: SPECIAL TERMS AND CONDITIONS <br /> <br />1. AGREEMENT MANAGEMENT <br />a) The Representative for each of the parties will be responsible for and will be the contact <br />person for all communications regarding the performance of this Agreement. <br /> <br />b) The Representative for OPD and their contact information is identified on the Face Sheet of <br />this Agreement. <br /> <br />c) The Representative for Recipient and their contact information is identified on the Face Sheet <br />of this Agreement. <br /> <br />2. REIMBURSEMENT <br />a) Subject to Section 4 of this Exhibit A, Terms of Reimbursement, OPD shall reimburse for <br />authorized expenses as identified in Section 7 of this Exhibit A, Authorized Reimbursable <br />Expenses. <br /> <br />b) OPD will subtract from reimbursement amounts where Recipient or Recipient’s court has <br />assessed a cost of counsel against an indigent defendant and the indigent defendant has either <br />signed a promissory note for that amount, or had a fee imposed at sentencing for this <br />purpose. Recipient shall report such assessed costs to OPD. <br /> <br />3. MAXIMUM REIMBURSMENT AMOUNT <br /> <br />a) The maximum amount Recipient may be reimbursed for authorized expenses shall not exceed <br />$165,000.00 for the period of this Agreement. <br /> <br />b) Subject to the availability of funds, and upon mutual agreement, Recipient and OPD may <br />amend this Agreement in writing to increase the allocated maximum reimbursement amount. <br /> <br />4. TERMS OF REIMBURSEMENT <br />a) OPD will reimburse Recipient upon acceptance of expenses and receipt of properly completed <br />invoices, and sufficient documentation supporting the invoices. Recipient shall submit invoices <br />to the Representative for OPD subject to the invoicing schedule included in subsection (h) of <br />this Section 4. <br /> <br />b) OPD will provide an invoice form to Recipient. Recipient shall provide sufficient documentation <br />accompanying the invoice to prove, to OPD’s satisfaction, the costs incurred by Recipient and <br />to allow OPD to determine that the costs were for Authorized Reimbursable Expenses. <br />Sufficient documentation will include a compensation worksheet, case numbers during the <br />invoice time period, and proof that the requested expenses were paid by Recipient. Sufficient <br />documentation demonstrating costs incurred by Recipient may include, but is not limited to, <br />salary pay stubs or invoices for contracted services. OPD reserves the right to amend the <br />invoice form at any time. <br /> <br />c) Payment will be considered timely if made by OPD within 30 calendar days after receipt of <br />properly completed invoices. OPD shall send payment to Recipient via the default payment