Ordinance 2458-00 - Laserfiche WebLink

EXHIBIT A agreements where the costs of the potential purchases are not known will be treated as purchases over$75,000. When practical, the City should include language in its solicitations that allows other public agencies to purchase from Everett's bids or quotations, provided that the other agencies allow similar rights and reciprocal privileges to the City of Everett. SECTION 11.0 PROCUREMENT REPORTING A summary of quotes and bids received for all procurements over$5,000 will be recorded electronically with the purchase order. Additionally, a monthly report of all procurements over $5,000 will be submitted to the Mayor, City Council, and finance director. Authorization of Special Categories 11.1 Electronic Data Processing Systems The computer services manager shall approve requisitions for electronic data processing systems. 11.2 Telecommunication Systems The telecommunication manager will approve requisitions for telecommunication systems. 11.3 Vehicles The motor vehicle superintendent will approve requisitions for vehicles. 11.4 Purchases over$10,000 The Mayor/designee or appropriate department director/designee will approve requisitions expected to cost over$10,000. SECTION 12.0 VENDOR RELATIONS City employees should direct all vendors and suppliers to the Purchasing Division for information concerning the possible sale of goods and services to the City. Purchasing may direct a vendor to call on an employee who has requested information about a particular product. Section 4.12 of the Everett City Charter says: No officer or employee of the City shall solicit or receive any pay, commission, money or thing of value, or derive any benefit, profit or advantage, directly or indirectly,from or by reason of any improvement, alteration or repair required by authority of the City, or any contract to which the City shall be a party, except his lawful compensation or salary as such officer or employee. No officer or employee of the City except as otherwise provided in this charter, shall solicit, accept or receive, directly or indirectly,from any public service corporation, or the owner of any public utility franchise in this City, any pass, frank, free ticket, or any other service upon terms more favorable than those granted to the public generally. Any employee who is offered or receives a payment or gift of more than a nominal value should refuse it or return it to the giver in a tactful and dignified manner, advising the giver of the City's policy prohibiting its acceptance. Purchasing Policy Page 16 of 20