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EXHIBIT A <br /> 1.5 PROPER AUTHORIZATION <br /> Only authorized individuals may obligate the City to acquire goods and services. Individuals <br /> purchasing goods on behalf of the City without proper authorization may be personally liable to the <br /> vendor and the City, and may be disciplined. <br /> Purchase orders commit City funds for the acquisition of goods or services. In their capacity as the <br /> City's purchasing agents, the purchasing manager and buyers are authorized to issue purchase <br /> orders on behalf of the City in accordance with this guideline. <br /> 1.6 PURCHASE REQUISITION <br /> The purchase requisition is the first step in the purchasing procedure. The requisition should be <br /> submitted to the Purchasing Division in a timely fashion to allow adequate time for review, price <br /> quotations, and the preparation of a purchase order. The length of time needed to obtain an item <br /> will depend upon the characteristics of the product or service sought,the number of alternative <br /> vendors or contractors, availability of the product, etc. <br /> A purchase requisition is an internal instrument that communicates a department's needs to <br /> Purchasing. It is never to be conveyed directly to a vendor. Individuals must submit a computer <br /> access request form, signed by their department directors, to gain access to enter, edit, and <br /> approve purchase requisitions for a specific budget. It is the department director's responsibility to <br /> insure that total annual expenditures do not exceed the authorized budget appropriation. <br /> If you have questions regarding how to complete the purchase requisition, please contact the <br /> Purchasing Division. <br /> SECTION 2.0 POLICY GUIDANCE <br /> SUBJECT MATTER EXPECTED TOTAL COST PAGE <br /> (including sales tax,freight,etc.) <br /> Competitive bids for equipment, material, $75,000 or more 7 <br /> supplies, and services (other than $50,000 to $74,999 7 <br /> professional services) $10,000 to$49,999 8 <br /> Less than $10,000 8 <br /> Small Purchases Less than $2,000 8 <br /> Competitive Negotiation 9 <br /> Competitive Proposals $75,000 or more 11 <br /> $50,000 to$74,999 11 <br /> Up to$49,999 12 <br /> Emergencies 12 <br /> Emergency Procurements $75,000 or more 12 <br /> Less than $75,000 12 <br /> Sole Source Procurements 13 <br /> Public Works (using Small Works Roster) 13 <br /> Public Works (not using Small Works 13 <br /> Roster) <br /> Professional and Personal Services 14 <br /> Intergovernmental Cooperative (Interlocal) 15 <br /> Purchasing Agreement <br /> Purchasing Policy <br /> Page 3 of 20 <br />