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City Council Agenda Item Cover Sheet <br /> <br />Project title: Award Request for Proposal #2025-032 for Sodium Hypochlorite for the Water Filtration Plant <br />to HASA Inc. <br />Council Bill # interoffice use Project: Sodium Hypochlorite – Water Filtration Plant <br />Partner/Supplier: HASA Inc <br /> Location: Everett Water Filtration Plant <br />Preceding action: 6/11/2025 Authorize Release of Request for Proposal <br />Fund: 401 Public Works <br />Agenda dates requested: <br />Briefing <br />Proposed action <br />Consent 8/27/25 <br />Action <br />Ordinance <br />Public hearing <br />Yes X No <br />Budget amendment: <br />Yes X No <br />PowerPoint presentation: <br />Yes X No <br />Attachments: <br />Evaluation Summary <br />Department(s) involved: <br />Procurement & Public Works <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />(425)257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br /> HB <br />Department head <br />Administration <br />Council President <br />Fiscal summary statement: <br />Sodium Hypochlorite will be purchased as needed, and the anticipated cost will be based on past <br />usage. Actual usage is unknown and based on future needs. The anticipated value of the contract <br />is approximately $675,000, but it can vary depending on usage and may exceed $850,000. <br />Project summary statement: <br />The Water Filtration Plant (WFP) requires a continuous supply of sodium hypochlorite to meet <br />Washington State Department of Health disinfection requirements and treat water from Lake <br />Chaplain Reservoir before distributing it to customers. <br />In addition to cost, city staff evaluated suppliers' ability to ensure that the delivered sodium <br />hypochlorite does not contain foreign matter or impurities that could interfere with the city’s <br />equipment or the treatment process and provide the level of customer service the city desires in <br />the ordering and delivery of the product. <br />The Request for Proposal was issued on June 12, 2025. It was advertised in the Herald and posted <br />on the City’s website. Three responses were received; two of the three companies, JCI Jones <br />Chemicals Inc. and Univar Solutions USA LLC, submitted no-bid responses. The evaluation team <br />considered the third response from HASA Inc. very comprehensive, and the proposal response <br />scored 377 out of 400 points. City staff is recommending an award to HASA Inc., which would <br />enable the water filtration plant to continue its current treatment operations. <br />Recommendation (exact action requested of Council): <br />Award Request for Proposal #2025-032 for Sodium Hypochlorite for the Water Filtration Plant to <br />HASA Inc for a two-year contract with the option of renewing for additional successive one-year <br />terms.