2025/09/24 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize Approximately $541,000 to be Spent Over Five Years with Carahsoft Technology Corp from Washington State Department of Enterprise Services Council Bill # Project: Award and Authorize Approximately $541,000 to be Spent Over Five Years with Carahsoft Technology Corp from Washington State Department of Enterprise Services Partner/Supplier: Carahsoft Technology Corp Location: N/A Preceding action: N/A Fund: 425 Agenda dates requested: Briefing Proposed action Consent 9/24/25 Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Quote Department(s) involved: Procurement, Information Technology, and Transit Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: HB Department head Administration Council President Fiscal summary statement: Funds used to purchase the Swiftly software are from fund 425, Transit. The annual costs are as follows: Year 1 Year 2 Year 3 Year 4 Year 5 $107,644.60 $89,121.78 $93,576.88 $98,256.46 $103,168.80 Subtotal: $491,768.52 9.9% Tax: $48,685.08 Total: $540,453.60 City Procurement Policy requires Council authorization of awards greater than $250,000. Project summary statement: Everett Transit is required to provide detailed reports of ridership and on-time performance to the National Transit Database (NTD). Ridecheck+, the software currently used by Everett Transit, is altering its services, requiring new equipment to be procured and installed to receive the necessary reports for NTD. Staff researched other solutions that would not require new equipment and still provide the reports needed for NTD. The most cost-effective solution was transitioning software to Swiftly, as it would combine the reporting features with the real-time information shared with passengers through phone calls and text messaging. Shifting the services to Swiftly would save the City approximately $100,000 over a five-year period. The software is available through the Washington State Department of Enterprise Services (WA DES) contract #05116/City of Everett contract #2021-047. The City has an Interlocal Agreement with the Washington State Department of Enterprise Services that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize approximately $541,000 to be spent over five years with Carahsoft Technology Corp from the Washington State Department of Enterprise Services.