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<br /> <br /> City Council Agenda Item Cover Sheet <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Project title: Adopt the Resolution Waiving Public Bidding Requirements and Approving A Multiple-Year Sole Source for <br />Integrated Technology Systems (ITS) Hardware and Associated Software for Everett Transit’s Fixed-Route Fleet <br />from Strategic Mapping, Inc. <br />Council Bill # interoffice use <br /> Project: Resolution to waive public bidding requirements <br />Partner/Supplier: Strategic Mapping, Inc. <br /> Location: N/A <br />Preceding action: N/A <br />Fund: 425 <br />Agenda dates requested: <br /> <br /> <br />Briefing <br />Proposed action <br />Consent 10/8/25 <br />Action <br />Ordinance <br />Public hearing <br /> Yes x No <br /> <br />Budget amendment: <br /> Yes x No <br /> <br />PowerPoint presentation: <br /> Yes x No <br /> <br />Attachments: <br />Resolution <br />Sole Source Document <br />Contract Amendment #4 <br /> <br />Department(s) involved: <br />Procurement, Transit & <br />Information Technology <br /> <br />Contact person: <br />Theresa Bauccio-Teschlog <br /> <br />Phone number: <br />425-257-8901 <br /> <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br /> HB <br />Department head <br /> <br />Administration <br /> <br />Council President <br />Fiscal summary statement: <br />Everett Transit requires hardware and software upgrades, maintenance, repairs, and <br />replacements used in conjunction with Everett Transit operations from Strategic Mapping, Inc. <br />Approval of the sole source resolution will allow Everett Transit to ensure consistency throughout <br />the fleet and continuity of operations, regional data sharing integration, and reporting <br />functionalities. The anticipated spend is approximately $350,000 over a 5-year period. <br />Funds used to purchase the hardware and software are from fund 425, Transit. The annual costs <br />for the software license, maintenance, support, and extended warranty coverage are identified in <br />Contract Amendment #4 and provided here: <br />Year 1 Year 2 Year 3 Year 4 Year 5 <br />$55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 <br />Subtotal: $275,000.000 <br />9.9% Tax: $27,225.00 <br />Total: $302,225.00 <br />In addition to the above costs for software licenses, maintenance, support, and extended <br />warranty coverage, Everett Transit estimates the costs for upgrades, repairs, or replacements to <br />the hardware to be approximately $45,000, bringing the request to roughly $350,000. <br />City Procurement Policy requires Council authorization of awards greater than $250,000. <br />Project summary statement: <br />Everett Transit’s fixed-route fleet is equipped with Integrated Technology Systems (ITS), which <br />provide reliable data on transit ridership, expenses, fares, safety, assets, and other transit system <br />information. The data is compiled and submitted to the National Transit Database. The software <br />and modules provided are necessary to comply with federal reporting and real-time information <br />requirements. <br />The City went through a Request for Proposal process in 2009 to choose an Integrated <br />Technology System for the buses. Strategic Mapping was awarded the contract to provide the <br />entire program, including the hardware and software. Strategic Mapping is the sole provider of all <br />components and services of the ITS. This sole source request is to purchase upgrades, <br />maintenance, repairs, and replacements to hardware and software that are used in conjunction <br />with Everett Transit operations. <br />Recommendation (exact action requested of Council): <br />Adopt the resolution waiving public bidding requirements and approving a multiple-year sole <br />source for Integrated Technology Systems (ITS) hardware and associated software for Everett <br />Transit’s fixed-route fleet from Strategic Mapping, Inc. <br />