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B.Public Transit Rideshare Grant Program. <br />1.All vehicles purchased under this program must be placed into service within <br />twelve (12) months of the vehicle acceptance date. <br />2.Vehicles that are being replaced must be disposed of by selling, donating, or <br />surplusing each vehicle within three (3) months of the GRANTEE’s written <br />acceptance of the WSDOT funded replacement. <br />Section 11 <br />Miscellaneous Charges and Conditions <br />The GRANTEE shall pay and be solely responsible for all storage charges, parking <br />charges, late fees, and fines, as well as any fees (including vehicle registration, license, <br />safety, and emission control inspection fees) and taxes, except applicable state sales or <br />use tax, which may be imposed with respect to the Project by a duly constituted <br />governmental authority as the result of the GRANTEE’s use or intended use of the Project <br />and Project Assets. Required visual and road test inspection fees related to the <br />acceptance of vehicles, and software licensing use fees, are eligible for reimbursement. <br />All replacements, repairs, or substitutions of parts for Project Assets shall be at the cost <br />and expense of the GRANTEE. <br />Section 12 <br />Purchases <br />The GRANTEE shall make purchases pursuant to this AGREEMENT through written <br />procurement procedures in alignment with the GUIDEBOOK and compliant with state and <br />federal requirements as applicable. <br />Section 13 <br />Payment <br />A.State and/or federal funds may be used to reimburse the GRANTEE for allowable <br />expenses incurred in completing the Project as described in Section 1. Allowable Project <br />expenses shall be determined by WSDOT as described in the GUIDEBOOK, and any <br />amendments thereto. In no event shall the total amount reimbursed by WSDOT exceed <br />the Total Project Cost, less any GRANTEE’s Funds, identified in Section 1. <br />B.Payment will be made by WSDOT on a reimbursable basis for actual net Project costs <br />incurred within the timeframe identified in Section 1. Such costs to be reimbursed shall be <br />calculated as described in the GUIDEBOOK, and any amendments thereto. WSDOT shall <br />make no payments for costs incurred prior to the beginning or after the end date of the “Term <br />of Agreement” as set forth in the caption space header above. The GRANTEE shall submit <br />a claim reimbursement detailing the costs incurred and necessary supporting <br />documentation. Such claim reimbursements may be submitted no more than once a month <br />and no less than once per quarter as warranted by project expenditures. If approved by <br />WSDOT, said claim reimbursements shall be paid by WSDOT within thirty (30) days of <br />submission to WSDOT. Payment is subject to the submission to and approval by WSDOT <br />of appropriate invoices, reports, and financial summaries. Any financial summaries <br />submitted to WSDOT must include a record of the actual costs. <br />C.The GRANTEE shall submit a claim reimbursement for completed work in the same state <br />fiscal year in which it was incurred. Pursuant to RCW 43.88.020(13) “fiscal year” is defined <br />as the year beginning July 1 and ending the following June 30. Reimbursement requests <br />must be received no later than July 15th of the following state fiscal year. If the GRANTEE <br />is unable to provide a claim reimbursement by this date, the GRANTEE shall provide an <br />Everett Transit <br />PTD1163 <br />6 of 25