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<br /> 9. CLERICAL ASSISTANCE. Service Providers who need clerical assistance <br />(i.e. mailing, copying, or phone calling) from the office staff must submit the request to the <br />Point of Contact at least one week prior to your due date. <br /> <br /> 10. CHILDCARE. Children of Service Providers are not allowed to be present in <br />instruction. In addition, they are not allowed to remain in any other area of the building or <br />the park. It is the responsibility of the Service Provider to arrange adequate childcare. <br /> <br /> 11. EVALUATIONS. The following program evaluations will be completed to <br />monitor program quality. Service Provider will meet established submission deadlines. <br />The Point of Contact will establish deadlines for submission of evaluations. <br />a) Participant evaluations of the class - to be provided by the Parks Department. <br />b) Service Provider evaluation of the program session - to be turned in at the <br />discretion of the Point of Contact. <br />Evaluations will be returned after each class to the Point of Contact. <br /> <br /> 12. NAME TAGS. Name tags will be worn to identify yourself. You may request <br />a Parks Department photo Identification tag from your Point of Contact. <br /> <br /> 13. PAYMENT. A signed invoice from Service Provider is needed to process <br />payment. Invoices are submitted to the point of contact every other week. Attendance <br />records shall be submitted to your Point of Contact at the end of each month. All services <br />for a calendar year must be invoiced no later than January 5th of the next calendar year. <br /> <br /> 14. MANDATORY MEETINGS/TRAININGS. At the City’s request, Service <br />Provider shall attend up to 8 hours per year of mandatory City meetings, trainings, <br />workshops, and planning promotional activities. <br /> <br />15. PURCHASES. All purchases made for classes must be within the pre- <br />approved budget amount. Receipts are to be signed and submitted with their own invoice <br />at the same time as hours are submitted via invoice. Always sign and turn in receipts the <br />with the next invoice. <br /> <br /> 16. SPECIAL NEEDS. If you have any special audio/video needs (i.e. TV/DVD, <br />projector, etc.) please notify your Point of Contact at least three days in advance of your <br />class. Also, please make clear arrangements regarding delivery, pick-up and return of all <br />equipment. <br /> <br /> 17. FACILITY HOUSEKEEPING/ACCESS - Parks Department Premises. All <br />Service Providers are requested to set up and take down any tables and chairs that may <br />be used (unless prior arrangements have been made). If coffee and tea are being served, <br />please rinse the coffee pots and throw out the grounds in the garbage cans. Please bag <br />all trash and garbage as applicable. Make sure all doors and windows are locked, and the <br />heat is turned down to 55°F. Please take precautions if using paint or other messy <br />materials by using tablecloths or drop cloths. Facility must be returned to original condition. <br /> <br />18. Facility Access: Service Providers may be provided keys to Parks <br />Department facilities. Such facilities are to be used for scheduled classes only. Any keys <br />checked out to a Service Provider must be returned prior to payment for last class offered. <br />