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Section 17
<br />Environmental and Regulatory Requirements
<br />The GRANTEE agrees to secure any necessary local, state, and federal permits and approvals,
<br />and comply with all applicable requirements of Chapter 43.21C RCW State Environmental Policy
<br />Act (SEPA). The GRANTEE agrees to comply with all applicable requirements of Executive Order
<br />21-02, Archaeological and Cultural Resources, for all capital construction projects or land
<br />acquisitions not undergoing Section 106 review under the National Historic Preservation Act of
<br />1966 (Section 106).
<br />
<br />Section 18
<br />Accounting Records
<br />A. Project Accounts. The GRANTEE agrees to establish and maintain for the Project either
<br />a separate set of accounts or separate accounts within the framework of an established
<br />accounting system that can be identified with the Project. The GRANTEE agrees that all
<br />checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents
<br />pertaining in whole or in part to the Project shall be clearly identified, readily accessible
<br />and available to WSDOT upon request, and, to the extent feasible, kept separate from
<br />documents not pertaining to the Project.
<br />
<br />B. Documentation of Project Costs and Program Income. The GRANTEE agrees to
<br />support all allowable costs charged to the Project, including any approved services
<br />contributed by the GRANTEE or others, with properly executed payrolls, time records,
<br />invoices, contracts, or vouchers describing in detail the nature and propriety of the
<br />charges. The GRANTEE also agrees to maintain accurate records of all program income
<br />derived from implementing the Project.
<br />
<br />Section 19
<br />Audits, Inspection, and Retention of Records
<br />Submission of Proceedings, Contracts, Agreements, and Other Documents. During
<br />the performance period of the Project and for six (6) years thereafter, the GRANTEE
<br />agrees to retain intact and to provide any data, documents, reports, records, contracts,
<br />and supporting materials relating to the Project as WSDOT may require. Project closeout
<br />does not alter these recording and record-keeping requirements. Should an audit,
<br />enforcement, or litigation process be commenced, but not completed, during the
<br />aforementioned six-year period then the GRANTEE’s obligations hereunder shall be
<br />extended until the conclusion of that pending audit, enforcement, or litigation process.
<br />
<br />A. General Audit Requirements. The GRANTEE agrees to obtain any other audits required
<br />by WSDOT at GRANTEE’s expense. Project closeout will not alter the GRANTEE’s audit
<br />responsibilities.
<br />
<br />B. Inspection. The GRANTEE agrees to permit WSDOT and the State Auditor, or their
<br />authorized representatives, to inspect all Project work materials, payrolls, and other data,
<br />and to audit the books, records, and accounts of the GRANTEE and its contractors
<br />pertaining to the Project. The GRANTEE agrees to require each third party to permit
<br />WSDOT, and the State Auditor or their duly authorized representatives, to inspect all work,
<br />materials, payrolls, and other data and records involving that third party contract, and to
<br />audit the books, records, and accounts involving that third party contract as it affects the
<br />Project.
<br />
<br />City of Everett
<br />PTD1019
<br />Page 6 of 13
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