2025/12/03 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize the Mayor to Sign the Purchase Agreement for Request for Proposal #2025-033 Drainage and Sewerline Camera Truck with CUES, Inc. Council Bill # Project: Drainage and Sewerline Camera Truck Partner/Supplier: CUES, Inc. Location: N/A Preceding action: 7/2/25 Authorize release of Request for Proposal #2025-033 Drainage and Sewerline Camera Truck Fund: 401 Agenda dates requested: Briefing Proposed action Consent 12/3/25 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Purchase Agreement Department(s) involved: Procurement, Public Works, Motor Vehicle Division, & Information Technology Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: MEB Department head Administration Council President Fiscal summary statement: Staff requests an award amount of $729,817.33 + a 2.5% contingency of $14,596.35 for unforeseen changes such as parts or materials shortage or discontinuance resulting in supplier substitutions during construction of the apparatus. The total potential cost will not exceed $744,313.67. The new truck is expected to be delivered in June 2026. Project summary statement: Proposals were requested from drainage and sewerline camera truck manufacturers to provide a complete truck to replace J0084, a 2008 Ford F-550 gas CUES camera box truck. Public Works requires a drainage and sewerline truck for daily city operations to maintain the integrity of the drainage and sewer systems. The typical service life for a drainage and sewerline truck is fifteen years or 125,000 miles. Public Works currently uses a seventeen-year-old truck that will be surplussed after delivery of the new vehicle. The current truck needs to be replaced because it exceeds the mileage, age, and expected maintenance cost criteria. Request for Proposal #2025-033 was released on July 3, 2025. It was advertised in the Everett Herald. Additionally, fourteen (14) companies were directly notified about the opportunity. On August 12, 2025, one proposal was received from CUES, Inc. CUES’ proposal response received a score of 361 out of 400 possible points. Therefore, staff is requesting award to CUES, Inc as it provides the best overall value and can meet city requirements. Recommendation (exact action requested of Council): Award and authorize the Mayor to sign the Purchase Agreement for request for proposal #2025-033 Drainage and Sewerline Camera Truck with CUES, Inc. not to exceed $744,313.67, which includes Washington state sales tax.