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City of Everett 00 72 00 - 61 <br />Port Gardner Storage Facility – Facility Construction Package WO# UP-3525 <br /> <br /> <br />00 72 00 - 61 GENERAL CONDITIONS <br />17.3 REQUIRED DOCUMENTATION FOR AUDITS <br />As a minimum, the auditors shall have available to them the following documents: <br />Daily time sheets and supervisor’s daily reports. <br />Collective Bargaining Agreements. <br />Insurance, welfare, and benefit records. <br />Payroll registers. <br />Earnings records. <br />Payroll tax forms. <br />Material invoices and requisitions. <br />Material cost distribution worksheet. <br />Equipment records (list of company equipment, rates, etc.) <br />Vendors’, rental agencies’, Subcontractors’ and lower tier Subcontractors’ invoices. <br />Contracts between the Contractor and each of its Subcontractors, and all lower tier Subcontractor <br />contracts and Supplier contracts. <br />Subcontractors’ and lower tier Subcontractors’ payment certificates. <br />Canceled checks (payroll and vendors). <br />Job cost reports, including monthly totals. <br />Job payroll ledger. <br />General ledger. <br />Cash disbursements journal. <br />Financial statements for all years reflecting the operations on this Contract. In addition, the <br />Owner may require, if it deems appropriate, additional financial statements for 3 years preceding <br />execution of the Contract and 3 years following Final Acceptance of the Contract. <br />Depreciation records on all company equipment whether these records are maintained by the <br />company involved, its accountant, or others. <br />If a source other than depreciation records is used to develop costs for the Contractor’s internal <br />purposes in establishing the actual cost of owning and operating equipment, all such other source <br />documents which support the amount of damages as to each Contract Claim. <br />Worksheets or software used to prepare the Contract Claim establishing the cost components for <br />items of the Contract Claim including but not limited to labor, benefits and insurance, materials, <br />equipment, Subcontractors, all documents which establish the time periods, individuals involved, <br />the hours for the individuals, and the rates for the individuals. <br />Worksheets, software, and all other documents used by the Contractor to prepare its Bid. The <br />employees or representatives of the Owner may audit these documents. The Contractor and its <br />Subcontractors shall provide adequate facilities acceptable to the Owner for the audit during <br />normal business hours. The Contractor and all Subcontractors shall cooperate with the Owner’s <br />auditors. <br />Correspondence, notes, and memoranda. <br />Job diaries.