2025/12/10 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award Request for Proposal #2025-055 Site Assessment and Feasibility Study and Authorize the Mayor to sign a Professional Services Agreement with Perteet Inc., an Ardurra Company Council Bill # interoffice use Project: Request for Proposal 2025-055 Site Assessment & Feasibility Study – Everett Transit Maintenance, Operations, Administration Building (MOAB) Partner/Supplier: Perteet Inc., an Ardurra Company Location: 3225 Cedar Street, Everett, WA 98201 Preceding action: Fund: 425 Transit Agenda dates requested: Briefing Proposed action Consent 12/10/25 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Contract Department(s) involved: Procurement & Transit Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: MEB Department head Administration Council President Fiscal summary statement: The not-to-exceed award amount is $335,000. Project summary statement: Proposals were requested from qualified consultants to conduct a comprehensive site assessment, feasibility study, and needs assessment to determine the viability and requirements for redesigning or relocating, and ideally consolidating, its existing maintenance, operations, and administration base, currently located at 3225 Cedar Street, Everett, WA 98201. Everett Transit is expanding and has exceeded its current capacity at its location. The existing site is 2.4 acres in size, comprising two buildings. The operations building has a footprint of 7,200 square feet, and the transit shop has a footprint of 8,400 square feet. The goal is to assess the existing facility, evaluate the current site and up to two alternative sites, which may comprise multiple adjacent parcels, and define the spatial, infrastructural, and functional needs to support the agency’s current and future operations. The resulting study will inform site selection and guide future design and engineering phases, which are outside the scope of the resulting contract and not a part of this award. The Request for Proposal was released on October 7, 2025. Consultants listed on the MRSC Consultant Roster were directly notified about the opportunity, as well as Small and minority-owned businesses from Washington, listed on the OMWBE webpage. On November 3, 2025, four proposals were received. Staff is requesting an award to Perteet Inc., an Ardurra Company. Supplier Name Score out of 300 Points Perteet Inc., an Ardurra Company 272 Huitt-Zollars, Inc. 264 Kimley-Horn and Associates, Inc. 233 MAKERS architecture and urban design, LLP 228 Recommendation (exact action requested of Council): Award Request for Proposal #2025-055 Site Assessment and Feasibility Study and authorize the mayor to sign a Professional Services Agreement with Perteet Inc., an Ardurra Company, for an estimated amount of $335,000 annually for one year, with one, two-year extension option.