2025/12/10 Council Agenda Packet

SECTION 2 - SPECIFICATIONS 2.1 INTENT The City of Everett is seeking a supplier or suppliers for the installation of a variety of custom service bodies and miscellaneous auxiliary equipment on City of Everett-supplied vehicles and truck chassis. This bid is separated into two parts. Companies may bid for either or both parts. Each part below will be awarded separately. Part A describes the equipment and labor required to upfit complete pick-up trucks, as well as light-duty truck and van chassis, into complete vehicles capable of performing the work needed by user groups. Part B describes the equipment and labor needed to upfit cargo vans into useful vehicles to complete work needed by user groups. There is no guarantee that the City will provide a certain amount of equipment or vehicles for installation in any given year. This is due to the fluctuating nature of the City’s vehicle replacement policy and economic climate. 2.2 INTENT OF SPECIFICATIONS The apparent silence or omission in the specifications as to any detail of the work to be done or materials to be furnished means that the best general practice shall prevail and that material and workmanship of the best quality shall be used. The specifications shall be interpreted on this basis. 2.3 CITY OF EVERETT FLEET Annually, the City of Everett purchases several incomplete truck and van chassis, pickup trucks, and empty but complete cargo vans, which are destined to be converted into service vehicles. These vehicles require upfitting to be useful for daily operations. Due to the critical nature of providing City services, certain department vehicles may be prioritized. 2.4 GENERAL REQUIREMENTS • All components must be new, unused, up-to-date models. • Six (6) complete sets of keys for all locks must be provided with the unit. • Each unit must include all warranty, service, and user manuals furnished by all component manufacturers. • If applicable, hydraulic filters must be easily accessible and replaceable without removing or disconnecting other components. If necessary, filters may be remotely mounted to meet this requirement. Spin-on filters are required for fluid service unless specified otherwise or approved by the City of Everett Fleet Program Manager or designee. All filters must be heavy-duty and sized for severe service. • Hose, wire, and tube routing must not impede normal maintenance and adjustment of the unit. Hoses, wires, and tubes must be securely and neatly positioned, and they must be secured with non- corrosive clamps. • In the situation where the supplier is unable to provide the requested brand, the supplier may request approval of an alternative. The supplier must provide the City of Everett Fleet Program Manager or their designee with applicable information, such as the part number, model, description, and performance data of the proposed alternative. If the alternative is approved, the Fleet Program Manager or designee will provide written approval.